Utility Cart Preventative Maintenance and Repair
Closed State & local contract opportunity
- Solicitation number
- Y25-1016
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- Point of contact
-
- Jenna Allen jenna.allen@ocfl.net (407) 484-2427
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Orange County, Florida is seeking a contractor for Utility Cart Preventative Maintenance and Repair (solicitation Y25-1016) for the Orange County Convention Center's fleet of approximately 250 utility vehicles. The procurement is specifically for comprehensive maintenance and repair services covering semi-annual preventative maintenance, on-site and off-site repairs, and pick-up/delivery services for utility carts. Key deliverables include two annual preventative maintenance inspections per vehicle, labor-based repair services, and transportation of carts for off-site repairs. The solicitation requires electronic submission through the OpenGov e-Procurement Platform, with all responses due by 4:00 pm EST on April 10, 2025. Potential bidders must submit any questions by March 24, 2025, through the platform's question and answer module. The contract will have an initial five-year term with potential renewal options, and bidders must provide detailed service and parts pricing, including a proposed percentage mark-up or mark-down on parts and materials costs.
The solicitation does not explicitly indicate set-aside designations for disadvantaged businesses, but it does outline comprehensive contractor requirements including mandatory compliance with E-Verify employment verification, anti-human trafficking provisions, and personnel background check protocols. The estimated contract value includes a $500,000 budget for parts and materials, with projected service volumes of 2,750 preventative maintenance events, 17,500 labor repair hours, and 125 pick-up/delivery service hours. Contractors must provide comprehensive insurance coverage, including commercial general liability, automobile liability, and workers' compensation policies. The contract is structured as a requirements contract, meaning Orange County is not obligated to purchase a minimum service volume but will issue delivery orders as needed. The solicitation covers a diverse fleet of utility vehicles from manufacturers like Taylor Dunn and EZ-GO, with models ranging from 2-passenger tugs to 8-passenger shuttles and specialized vehicles with features like strobes, flatbeds, and ladder racks.
Opportunity text
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for Utility Cart Preventative Maintenance and Repair (Y25-1016)
Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Thursday, April 10, 2025.
NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.
Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167 Hours: Mon-Fri 7am - 10pm EST
Timely Questions Regarding this Solicitation
The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Monday, March 24, 2025 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email jenna.allen@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.
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