USGA Top Dressing Mix

Sarasota County is conducting a Quick Quote (QQ) procurement for 225 tons of USGA Top Dressing Mix to be delivered to three county athletic field locations: 150 tons to Wellfield Park in Venice, 50 tons to Twin Lakes Park in Sarasota, and 25 tons to Fruitville Park in Sarasota, with a target delivery date of May 1, 2024 (with flexibility of 5 days before or after). The procurement is for the Parks, Recreation, and Natural Resources department, with specific requirements for the top dressing mix including precise particle size distribution specifications. Bidders must provide detailed particle size analysis documentation and demonstrate prior experience through references. The solicitation was released on April 15, 2024, with a deadline for questions on April 17, 2024, and a response deadline of April 19, 2024, at 2:30 pm. Submissions must be made electronically through the ProcureNow portal, with the award to be made to the responsive and responsible bidder offering the lowest total bid price. Evaluation criteria include compliance with technical specifications, pricing, and overall responsiveness to the solicitation requirements.

The procurement appears to have no specific set-aside designations or restrictions on respondents, but vendors must comply with several administrative requirements, including participation in E-Verify and adherence to public records laws. The bid has a strict budget cap of $50,000, with the county potentially purchasing additional quantities at the quoted unit price within 30 days of award and potentially for up to one year if the vendor agrees to honor initial pricing. Contractors must meet comprehensive insurance requirements, including Workers' Compensation, Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), and Business Automobile Liability ($1,000,000 combined single limit), with insurance carriers required to be licensed in Florida and have an A.M. Best's Financial Strength Rating of A- Class VII or better. The county will require successful bidders to provide Certificates of Insurance and endorse Sarasota County Government as an additional insured. The materials procured will be fully warranted from the date of county acceptance for one year or the standard manufacturer warranty period, whichever is longer.