Used Oil and Fluid Waste Services

The State of Delaware is seeking qualified vendors to provide comprehensive used oil and fluid waste services statewide through a Request for Proposal (RFP) covering six state agencies: Delaware Correctional Industries, Delaware State Police, DelDOT, DNREC (Division of Watershed Stewardship & Emergency Response), DNREC (State Parks), and Veterans Cemetery. The procurement encompasses statewide collection, transportation, recycling, and proper disposal of used oil, fuels, antifreeze, oily water, and related shop fluids generated by state maintenance facilities and emergency response needs. Vendors must furnish necessary equipment, schedule pick-ups, ensure compliance with all environmental regulations, and provide required recycling and diversion reporting. The evaluation criteria totals 110 points, with points allocated across Experience & Service Plan (35 points), Environmental Compliance (25 points), References (15 points), Price (15 points), Customer Support (10 points), and Reporting & Communication (10 points). The RFP was released on December 15, 2025, with written questions due by December 22, 2025, and proposal responses due by January 6, 2026, at 3:00 p.m. local time. Vendors must submit current DNREC waste transporter permits and EPA Identification Numbers, and demonstrate compliance with Delaware hazardous waste regulations, water pollution controls, and Clean Water Act oil spill prevention requirements.

The solicitation does not specify specific set-aside designations for disadvantaged businesses, but allows for potential use by other states and governmental entities through a participating addendum with final approval from the Director of Government Support Services. The State reserves the right to award to multiple vendors, make partial awards, or award by type, item by item, or lump sum, whichever is most advantageous. During Fiscal Year 2025, state agencies purchased over 124 cases, 81 drums, and 16,000+ gallons of motor oil, re-refined motor oil, lubricants, and antifreeze, suggesting a substantial potential contract value. Vendors must maintain comprehensive insurance, including Workers' Compensation, Commercial General Liability ($1,000,000/$3,000,000), Automotive Liability ($1,000,000 combined single limit), and Medical/Professional Liability or Errors and Omissions ($1,000,000/$3,000,000). The initial contract term extends through February 29, 2026, with four potential one-year renewal options and the possibility of month-to-month extensions for up to three months. Mandatory monthly reporting in Excel format is required, with usage reports submitted to vendorusage@delaware.gov by the 15th of each month, along with quarterly diversion reports and an annual report by February 15th.