US National and City Flags

The City of Philadelphia Procurement Department is soliciting quotes for US National and City Flags under a micro purchase with quotes due August 31, 2026. Award will go to the lowest responsive and responsible bidder and may be made as a whole or by line item at the City's discretion; vendors must quote all items to be eligible for whole award.

The City accepts voluntary self-identification from LGBTQ-owned businesses via the LGBTQ Applicant Data Form for diversity tracking purposes, though the form does not obligate any preference in award decisions. Vendors must hold Local Business Entity (LBE) certification status and answer mandatory LBE questions as part of quote submission.

The total contract amount does not exceed $45,000, adjusted annually by the percentage increase in CPI-U from January 1, 2020, to the most recently published figure and rounded to the nearest $1,000. Contract term shall not exceed 365 days from the effective date, commencing upon issuance of a purchase order. Delivery terms are FOB Destination Point, with payment contingent upon delivery, City approval, invoice submission, and electronic payment enrollment.

Quotes must be submitted electronically through PHLContracts at www.PHLContracts.phila.gov and must remain valid for 60 days from submission. Sellers must submit an executed Consent & Authorization form prior to bid closing, either by uploading to their profile during registration or by including it with the first quote submission. Failure to submit a properly executed agreement may result in quotes being deemed non-responsive and ineligible.

Vendors must maintain general liability insurance of at least $500,000 per occurrence, workers' compensation insurance at statutory limits, and automobile liability insurance of $300,000 per occurrence if applicable. All pricing must be quoted net and exclusive of taxes. No delivery or services may commence until formal notification is received from the department.