URI High Voltage Electrical Operation and Maintenance Service Contract

The University of Rhode Island, through the State of Rhode Island Division of Purchases, is soliciting proposals for high and medium voltage operation and maintenance, repair, and emergency response services across four campuses: Kingston, East Farm, W. Alton Jones, and Narragansett Bay. This Request for Proposals (RFP26006542) opened April 14, 2026, with proposals due May 21, 2026, at 1:30 PM EDT through the Ocean State Procures electronic submission portal. The successful vendor will be responsible for managing URI's electrical distribution systems, providing both regular services during standard business hours (Monday through Friday, 8:00 AM to 5:00 PM) and emergency response coverage for overtime periods including weekends and legal holidays. Pricing must be structured as either hourly rates or periodic rates (based on 500-hour blocks, monthly, or annual periods), with distinct overtime compensation for hours outside the standard schedule. A non-mandatory pre-bid conference is scheduled for April 28, 2026, at 10:00 AM at Wakefield House, 12 West Alumni Ave, Kingston, RI, and vendors may submit questions during the Q&A period running from April 15 through May 7, 2026. The contract will commence approximately December 1, 2026, for an initial three-year term with options for up to two additional 12-month renewal periods contingent upon vendor performance and fund availability. Award decisions will be based on technical merit, cost, and minority/women/disability business enterprise (MWDBE) participation, with technical proposals evaluated by a state committee. Qualified vendors must hold Rhode Island licensure for all work requiring licensure and carry required insurance including general liability ($1,000,000 per occurrence), workers' compensation ($100,000 each accident), and automobile liability ($1,000,000 per occurrence).

MWDBE participation is explicitly considered in the evaluation and award process, creating potential advantages for disadvantaged enterprise vendors. No incumbent vendor or current contractor information is specified in the solicitation documents. Vendors must register in Ocean State Procures prior to proposal submission, and all proposals submitted through alternative channels such as email, mail, fax, or hand delivery will be rejected. A 0.33% contract administrative fee will be withheld from all invoices effective January 1, 2026. No estimated total contract value is provided in the solicitation, leaving the potential award amount undisclosed. The State reserves the right to award based on cost alone, reject any or all proposals, or cancel the solicitation in its best interest.