URI Beck Baseball Field Turf Replacement

The State of Rhode Island Division of Purchases is seeking a vendor for the University of Rhode Island Beck Baseball Field Turf Replacement project through Request for Quotation (RFQ24003791). The procurement involves the complete demolition and removal of the existing synthetic turf field at the University of Rhode Island and replacement with a SHAW 'Game On' with B1K Double Play Synthetic Turf System or an approved equal system. The project includes specific construction timelines with a start date of August 12, 2024, substantial completion by September 13, 2024, and final completion by September 20, 2024. Vendors must submit detailed product specifications and proposals electronically through the Ocean State Procures system by March 22, 2024, at 1:30 PM EDT, with a vendor Q&A period running from January 25 to March 11, 2024. The contract includes three specific allowances: $30,000 for drainage and utility work, $50,000 for backstop, padding, and player safety, and $50,000 for unforeseen field and boundary integration. Potential bidders must provide a bid surety bond or certified check for 5% of their bid amount, and the successful vendor will be required to furnish 100% payment and performance bonds.

The procurement encourages Minority Business Enterprise (MBE) participation, with vendors required to submit an MBE Utilization Plan for each award issued under the contract. The initial contract term is 12 months, with potential extensions of up to one year based on vendor performance and funding availability. Insurance requirements are substantial, including $1,000,000 in liability coverage, workers compensation, and automobile liability. The State reserves the right to make single or multiple awards and to reject any or all bids. While a specific budget range is not explicitly stated, the project includes $130,000 in total allowances across drainage, utility, safety, and integration work. The contract will be awarded using AIA A101-2017 Standard Form Agreement and AIA A201-2007 General Conditions, both with University of Rhode Island revisions. Vendors must be registered in the Ocean State Procures system and comply with all state purchasing regulations and affirmative action policies.