URF Dean Boiler/Cleaver Brooks FY24

The Michigan Department of Corrections is conducting a Notice of Intent to Negotiate for single-source procurement of maintenance and repair services for Cleaver-Brooks boilers located at the Utility Repair Facility (URF) at Chippewa Correctional Facility. The intended source is Dean Boiler, Inc., located at 1824 Three Mile Road NW, Grand Rapids, Michigan 49544, identified as the only authorized Cleaver-Brooks representative for the Upper Peninsula and Michigan service area. The scope of work includes manufacturer-authorized maintenance and repair services along with manufacturer-approved parts for boiler operations. The procurement seeks to establish a purchase order for annual repairs and maintenance services, with Dean Boiler, Inc. being singularly qualified due to their exclusive authorization status with Cleaver-Brooks. The response deadline for any potential bidder disputing the single-source justification is October 26, 2023, with written questions regarding the solicitation required to be submitted by October 23, 2023 at 3:00 PM Eastern to Kathy Logan, the Solicitation Manager. Any party responding to dispute the single-source designation must submit written documentation describing an equivalent product or service by the October 26, 2023 deadline, with answers to all questions to be posted on www.michigan.gov/SIGMAVSS. The primary contact for this procurement is Kathy Logan at 517-241-6291 or LoganK1@michigan.gov.

The solicitation document does not specify information regarding set-aside designations, restrictions on organization types, or disadvantaged enterprise requirements. The incumbent vendor for these services is Dean Boiler, Inc., which has been designated as the sole source due to their exclusive authorization as a Cleaver-Brooks representative. No pricing terms, contract duration, renewal options, or specific funding amounts are detailed in the available procurement documentation. The commodity codes referenced are 94125 and 82014, which correspond to boiler maintenance and related services. Interested parties should contact the Solicitation Manager directly for additional details regarding budget allocations and contract specifics that are not contained in the posted solicitation materials.