UPS Preventative Maintenance Plan Small Purchase Sole Source Conditions

This state and local contracting opportunity from the State of Illinois and Cook County is a sole-source procurement for a Uninterruptible Power Supply (UPS) preventive maintenance plan. The contract is for a one-year term from October 15, 2022 to October 14, 2023, with options for a multi-year fixed price contract. The scope of work includes scheduled preventive maintenance services and emergency repair services for one UPS unit and associated battery bank. Key deliverables include quarterly preventive maintenance checks, emergency response within 8 hours, and the replacement of any failed UPS components. Vendors must have experience providing UPS maintenance services and demonstrate a thorough understanding of the equipment and required preventive maintenance tasks. The procurement has a tight turnaround, with proposals due by October 12, 2022.

This opportunity is designated as a small purchase sole-source procurement, so it is not subject to open competition. The incumbent vendor, SEPS, Inc., has submitted a proposal with a one-year contract price of $2,382.00, with discounts available for a multi-year contract paid upfront. There are no specific set-aside designations, but vendors must comply with the State of Illinois' standard contract terms and conditions, including requirements related to prevailing wages, lien waivers, audits, and equal opportunity. The State has not provided an estimated award value or budget range for this procurement.