UPS Battery and Capacitor Replacement Services & UPS Service and Maintenance

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division is requesting bids for UPS battery and capacitor replacement services and UPS service and maintenance for HHSC and the Department of State Health Services (DSHS), with bids due October 21, 2026 at 10:30 a.m. Central Time. Addendum 1, posted October 14, 2026, extended the original October 19 deadline.

The scope covers battery replacement (656 total units across four UPS models: 80 HRL 12280WFR batteries for Eaton 9315, 48 HR 12120WFR batteries for Eaton 9330, 48 12HRL300 batteries for Toshiba 4200 Series, and 480 HRL 1234WF2FR batteries for APC Symmetra PX) with labor for removal, replacement, and recycling; capacitor replacement parts and labor for two legacy Eaton units (9315 160 KVA and 9330 40 KVA); and preventive maintenance including quarterly and annual visits. All work is performed at the Texas Medicaid & Healthcare Partnership facility, 12365 Riata Trace Parkway, Austin, Texas, during regular business hours (8 a.m. to 5 p.m. Monday–Friday) with required four-hour emergency response time available 24/7. The contractor must provide full service, parts, and labor warranty and carry comprehensive insurance: workers' compensation ($1,000,000 per accident), commercial general liability ($1,000,000 per occurrence / $2,000,000 aggregate), commercial automobile liability ($1,000,000), professional liability ($1,000,000), and umbrella liability ($1,000,000).

The contract term runs from award through August 31, 2027, with two optional one-year renewals (through August 31, 2029) plus one additional optional extension year. Pricing must be firm, fixed, and submitted on Exhibit C Pricing Sheet covering all labor, materials, supplies, and related expenses; adjustments are permitted only at HHSC's discretion based on Consumer Price Index formula or federal minimum wage increases. Bidders must submit Exhibit A (HHS Solicitation Affirmations), completed Exhibit C Pricing Sheet, and acknowledgment of all addenda. A HUB (Historically Underutilized Business) Subcontracting Plan is encouraged but not required. HHSC reserves the right to make single or multiple awards based on best value. All bidders must comply with E-Verify requirements, debarment/suspension verification, Texas bidding qualifications, and state compliance affirmations. In-person bid submission is at HHSC PCS, 1100 W. 49th Street, Austin, Texas; electronic submission is also available through the online bid room.