Upholstery Services for SASH

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB) numbered HHS0016050 for as-needed upholstery services for vehicles at the San Antonio State Hospital (SASH) and San Antonio State Supported Living Center (SASSLC). The procurement seeks a contractor to provide comprehensive upholstery maintenance and repair services for a diverse fleet of over 100 vehicles and utility equipment, including repairs to various materials such as vinyl, cotton, polyester, and leather. The contractor must be located within 50 miles of the service locations and will be responsible for performing repairs at their premises, providing secure vehicle storage, and maintaining a single point of contact. The initial contract term is from September 1, 2025, through August 31, 2026, with options for up to two one-year renewals and a potential one-year extension. The response deadline is July 8, 2025, with an anticipated contract start date of September 1, 2025. Evaluation criteria will consider the bidder's ability to meet requirements, performance delivery capabilities, and pricing, with HHSC reserving the right to make single or multiple awards to achieve the best value for the state.

The solicitation includes a Historically Underutilized Business (HUB) Subcontracting Plan with a 26.0% HUB utilization goal for "Other Services" categories, requiring all respondents to demonstrate good faith efforts to include HUB vendors in the contract opportunity. Bidders must complete extensive documentation, including a Bidder Reference Form with three verifiable references, a comprehensive company information section, and a narrative describing operational capabilities and experience. The contract opportunity is open to businesses that can provide proof of operational capacity, minimum experience qualifications, and compliance with various state and federal regulatory standards. The historical spend for similar services is $29,999.99 for the period September 1, 2025, through August 31, 2025. Potential contractors must submit multiple required documents, including Exhibit A HHS Solicitation Affirmations, Exhibit E Bidder Reference Form, Exhibit F HUB Subcontracting Plan, and a detailed Pricing Sheet, with failure to submit any of these documents resulting in bid disqualification. Post-award requirements include submitting monthly compliance reports and allowing on-site reviews by the contracting agency.