Upholstery Fabric and Vinyl

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Department of Corrections, is soliciting bids for upholstery fabric and vinyl materials through Request for Bids (RFB) 758 2500000663. The procurement seeks a total of 4,000 yards of upholstery vinyl across four distinct product lines: 1,000 yards each of Universe (50% post-consumer recycled polyester blend with GREENGUARD Gold certification), Meander (similar composition with different pattern specifications), Seaquest (100% PVC surface with 100% polyester substrate), and Classic (100% phthalate-free PVC with enhanced abrasion resistance), plus 1,000 yards of Sherpa/Shire material. All materials must meet specific technical specifications including flame resistance certifications, environmental compliance standards, and detailed performance metrics for abrasion resistance, breaking strength, and colorfastness. Delivery is required to Little Sandy Correctional Complex in Sandy Hook, Kentucky, within fifteen calendar days of order receipt, with all packaging, handling, and shipping charges included in unit pricing on an F.O.B. Destination Freight Prepaid and Allowed basis. Vendors may submit written questions by May 8, 2025, at 10:00 a.m. ET, with bids due by May 15, 2025, at 1:30 p.m. ET. Awards will be made on a best value basis using a ranking approach with price weighted at 90 points and delivery at 10 points. The top-ranked bidder will be required to provide product samples at their own shipping expense to confirm specifications are met prior to award. The contract will be established as a Master Agreement for an initial one-year period from the date of award, with options to extend for four additional one-year renewal periods subject to written approval and potential renegotiation of terms and conditions. All bidders must be registered in the Commonwealth's eProcurement System and Kentucky Vendor Self Service System at least 24-48 hours prior to submission, with electronic submission required.

Kentucky resident bidders may receive reciprocal preference equal to the preference given by nonresident bidders' states, and qualified bidders receive additional preferences of twenty percent for Kentucky Correctional Industries or fifteen percent for Kentucky Industries for the Blind and nonprofit agencies for individuals with severe disabilities that employ such individuals for at least 75 percent of direct labor hours. All bidders must submit completed affidavits attesting to compliance with Kentucky campaign finance laws, tax registration requirements, and nondiscrimination standards, along with proof of Commercial General Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate, with the Commonwealth listed as additional insured. If the contractor will deliver items or perform on-site work, Automobile Liability Insurance of $1,000,000 combined single limit is also required. Pricing must remain firm for the first twelve months of the contract, after which price increases may be requested only if justified by industry-wide changes and submitted at least thirty days in advance, while price decreases must be reflected immediately. No incumbent vendors or existing infrastructure integration requirements are identified in the solicitation. No specific award value or budget range is disclosed in the procurement documents. For inquiries, vendors should contact Keith Srutowski at 502-564-7007.