Upgrades and Maintenance for TV Equipment and Control Room
Closed State & local contract opportunity Posted
- Solicitation number
- 354-TMO27-09
- State
- North Carolina
- Responses due
Opportunity facts
- Jurisdictions
- Point of contact
-
- Kristy Buchanan kristy.buchanan@carync.gov (919) 469-4000
Opportunity details come from constructionbidsource.com. Updated .
About this opportunity
The Town of Cary, North Carolina is requesting proposals for assessment, design, equipment replacement, upgrades, and ongoing maintenance services for its government access channel (Cary TV) audio, visual, lighting equipment, and systems, with proposals due September 21, 2026 at 5:00 p.m. ET and optional site visits available through September 4.
The scope comprises three components: audiovisual and broadcast systems assessment and upgrades (Component 1); lighting systems assessment and upgrades (Component 2); and ongoing maintenance and support services (Component 3). The selected vendor(s) will audit existing infrastructure, recommend solutions, procure and install equipment, integrate systems, train staff, and provide warranty coverage and responsive on-call service. Work is performed in the Town Hall Council Chambers, associated control room, and Town Hall atrium. Any incidental electrical work must be performed by a licensed North Carolina electrical contractor, with all permit and inspection costs included in the proposal or identified as a specific allowance.
Components 1 and 2 must achieve substantial completion by August 30, 2028, with Component 1 targeted for final acceptance within 12 to 18 months of the effective date (October 12, 2026). Component 3 is a two-year base term beginning at completion of Components 1 or 2, with two optional one-year renewal periods at the Town's discretion.
The combined budget for Components 1 and 2 may not exceed $300,000, including all labor, equipment, supplies, and shipping costs. Component 3 and all recurring software, licensing, hosting, subscription, and support costs must be priced separately.
Evaluation criteria are responsiveness and approach (35%), ability to meet proposed timeline and budget (25%), qualifications and references (30%), and overall value and risk (10%). The Town reserves the right to award the entire project to a single vendor or split components among multiple vendors. Proposals must be submitted through the North Carolina Electronic Vendor Portal. Written questions are due September 7, 2026; anticipated award is September 30, 2026.
Opportunity text
The Town of Cary, North Carolina (the Town) is seeking qualified vendors to assess, make design and replacement recommendations, and provide equipment replacement, upgrades, and ongoing maintenance services for its government access channel (Cary TV) audio, visual, and lighting equipment and systems. These services will support operations within the Town Hall Council Chambers, associated control room, and Town Hall atrium, where public meetings and official programming are produced and broadcast to the community. This project is focused on the replacement of critical equipment and systems, to ensure continuity of operations and long-term system reliability. The selected vendor(s) will be responsible for the full process of auditing, assessing, designing, procuring, installing, integrating, training staff in, and maintaining the systems and associated equipment, including warranty coverage, and responsive, on-call service. Vendors are expected to assess existing infrastructure and recommend durable, sustainable solutions that align with an established project budget and support ongoing operational needs.
Files
| File | Type | Posted |
|---|---|---|
| TV Equipment and Control Room Upgrades and Maintenance.pdf |
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