Upfitting for New BELL 407GXi Helicopter

Rockland County is seeking a qualified vendor to provide comprehensive upfitting services for a new Bell 407GXi helicopter for the Rockland County Sheriff's Office through Request for Proposal (RFP) RFP-RC-2025-025. The procurement requires mission-ready customization, including specialized avionics, communication systems, emergency equipment, and law enforcement-specific modifications, with an anticipated helicopter delivery date of January 1, 2026. The proposal evaluation will be comprehensive, with 1,050 total possible points distributed across technical capabilities (550 points), performance references (100 points), and cost proposal (350 points). A virtual pre-proposal meeting is scheduled for September 18, 2025, at 11:00 A.M. via Microsoft Teams, with proposal submissions due on October 14, 2025. Vendors must provide extensive documentation including schematics, operation manuals, maintenance tracking software registration, and comprehensive insurance coverage, with a required non-prorated warranty covering the airframe, avionics, and accessories for three years or 2,000 hours.

The County encourages submissions from certified Minority- and Women-Owned Business Enterprises (MWBE) and Disadvantaged Business Enterprises (DBE), providing potential competitive advantages for these organizations. Vendors must complete a comprehensive Statement of Disclosures, Representations and Certifications, which includes non-collusion affidavits, political contribution disclosures, supplier responsibility statements, and compliance certifications regarding business practices. While a specific contract value is not explicitly stated, the procurement involves a one-time purchase for helicopter upfitting, with the County reserving the right to review and potentially negotiate pricing and service elements. The solicitation includes federal contract provisions, requiring compliance with equal opportunity regulations, labor standards, clean air and water regulations, and Buy America provisions. Vendors must be prepared to meet extensive documentation requirements, retain records for three years after project completion, and follow specific guidelines for subcontracting and procurement standards.