Unleaded Fuel Deliveries for City of Waco
Closed State & local contract opportunity Posted
- Solicitation number
- RFP 2025-084
- State
- Texas
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
Opportunity details come from waco-texas.bonfirehub.com. Updated .
About this opportunity
The City of Waco, Texas is seeking qualified vendors to provide unleaded motor fuel (87 octane) for all city departments through a Request for Proposal (RFP 2025-084) for bulk fuel deliveries. The procurement involves supplying approximately 489,496 gallons annually, with deliveries of approximately 8,500 gallons per load to the city's fuel storage facility at 324 Colcord Avenue. Proposals are due by February 9, 2026, at 2:00 P.M. Central Time, with contract award anticipated by February 23, 2026, and an initial contract term of 24 months beginning April 6, 2026. The city offers two pricing options: a rack-plus pricing model based on daily OPIS rack prices for PADD 3 with a constant markup, or a firm pricing option at a fixed rate per gallon for 300,000 gallons annually. Evaluation criteria include 40 points for pricing, 15 points for supply adequacy, 10 points for prior experience, 10 points for delivery capability, 10 points for emergency delivery solutions, and 15 points for fuel measurement and invoice reconciliation processes.
Vendors must submit a bid bond equal to 5% of the proposal amount and maintain comprehensive insurance coverage, including $1,000,000 commercial general liability and $2,000,000 business automobile liability. Bidders are required to provide proof of current registration with the Texas Secretary of State and comply with various state and federal requirements, including drug-free workplace certification and restrictions on energy company boycotts. The contract will be awarded to the most qualified bidder meeting the City of Waco's needs, not necessarily the lowest-priced proposal. Deliveries must be made within eight hours of notification, with the city's fuel storage facility equipped with two above-ground tanks (12,000 and 10,000 gallons) and off-load pump equipment. While no specific set-aside designations are mentioned, vendors must adhere to multiple compliance requirements, including Texas Government Code provisions related to firearm discrimination, Israel boycotts, and restrictions on foreign terrorist organizations. The estimated annual fuel procurement value appears to be approximately $1.5-$2 million, based on the projected annual volume of 489,496 gallons.
Opportunity text
This specification is designed to describe unleaded motor fuel as used by all departments of the City of Waco. The contract is to include the furnishing of all plant, labor, materials and equipment, and the performance of all operations required to furnish unleaded motor fuel as used by the City of Waco. The intent of the specifications is to describe, for acquisition purposes, material/services providing the best performance at the best total cost. All bids shall meet or exceed these specifications. Each bid will be evaluated for acceptability with emphasis on the various factors within this document. A staff committee will evaluate bids to ensure compliance with RFB requirements, quality of products and services offered and pricing. The staff committee recommendations are subject to approval by the Waco City Council. Acceptance of any bidder's response will not place the City of Waco under any obligation to accept the lowest priced response. The City of Waco reserves the right to accept the bid from the most qualified contractor(s) that best meets the City's needs.
Files
| File | Type | Posted |
|---|---|---|
| 2-RFP 2025-084 Addendum 1.pdf | ||
| 1-RFP 2025-084 Unleaded Fuel Deliveries for City of Waco.pdf |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Similar opportunities
- Ask GovTribe AI about this opportunity