Unleaded and Diesel Fuel

The City of Nashua, New Hampshire is issuing an Invitation for Bid (IFB 0490-020426) to procure regular unleaded gasoline (87 octane minimum with maximum 10% ethanol) and ultra-low sulfur diesel fuel for the contract period of July 1, 2026, through June 30, 2027. The City estimates annual consumption of 180,000 gallons of unleaded gasoline and 130,000 gallons of diesel fuel, with deliveries required to multiple municipal locations including the Division of Public Works, Fire Stations, Parks and Recreation, Wastewater Facility, Airport, Landfill, Police Department, and other city sites. Qualified bidders must comply with New Hampshire business registration requirements, provide at least three professional references, and maintain comprehensive insurance coverage including $3,000,000 general liability per occurrence, $1,000,000 combined single-limit auto liability, $3,000,000 environmental impairment/pollution liability per occurrence, and workers' compensation in accordance with New Hampshire statutes. Pricing must be submitted in a fixed-price format per gallon, with the offered price remaining firm for the entire contract term and inclusive of all taxes, fees, delivery costs, and other charges. Deliveries must be made within 24 hours of notification and between 7:00 am and 4:00 pm on weekdays, with emergency weekend deliveries required on rare occasions during winter snow operations. Bids must be received by 12:00 pm on Wednesday, February 4, 2026, via electronic submission through Bonfire or paper submission at the City Hall Purchasing Department, Room 11, 229 Main Street, Nashua, NH 03061. The deadline for vendor questions is Friday, January 30, 2026, at 10:00 am, with answers posted by Monday, February 2, 2026, at 3:00 pm, and award is scheduled for Wednesday, February 4, 2026, at 7:00 pm at the Finance Committee meeting.

The City of Nashua utilizes Federal Transit Administration (FTA) funding for this project and requires all bidders to comply with applicable federal clauses and civil rights requirements. Fuel sampling and testing are mandatory every three months for the primary location (9 Stadium Drive) and every six months for all other locations, with results required to be submitted electronically within five business days. No specific set-aside designations for disadvantaged enterprises are mentioned in the procurement documents, and no incumbent vendors or current contractors are identified. The estimated quantities of 180,000 gallons of unleaded gasoline and 130,000 gallons of diesel fuel are provided for informational purposes only and do not constitute minimum or guaranteed volumes; accordingly, the City is not obligated to meet the stated estimated quantities. While a specific budget range is not disclosed in the solicitation, the total contract value will be determined by the fixed per-gallon pricing submitted by the successful bidder multiplied by actual consumption volumes during the one-year contract period.