Unleaded and Diesel Fuel

The City of Nashua, New Hampshire, located in Hillsborough County, is seeking bids for a one-year contract to supply regular unleaded gasoline and diesel fuel to various city locations from July 1, 2026, through June 30, 2027. The procurement is an Invitation for Bid (IFB) for an estimated annual consumption of 180,000 gallons of Regular 87 Octane Unleaded Gasoline (with a maximum of 10% ethanol) and 130,000 gallons of Ultra-Low Sulfur Diesel Fuel. Fuel deliveries must be made within 24 hours of notification, typically ranging from 80 to 6,000 gallons, with deliveries occurring between 7:00 a.m. and 4:00 p.m., including potential weekend emergency deliveries during winter snow operations. Vendors must submit pricing as a fixed price per gallon, inclusive of all taxes, fees, delivery costs, and other charges. Key requirements include providing fuel samples for laboratory testing every three to six months to verify compliance with ASTM specifications and ensuring delivery safety through proper positioning of drip pans, wheel blocking, and spillage prevention. The deadline for vendor questions is January 20, 2026, at 10:00 a.m., with answers posted by January 22, 2026, at 3:00 p.m. Bid submissions are due by 12:00 p.m. on January 27, 2026, with the award scheduled for February 4, 2026.

The procurement involves Federal Transit Administration (FTA) funding, which introduces specific compliance requirements including civil rights regulations, debarment and suspension certifications, and disadvantaged business enterprise (DBE) provisions. Contractors must carry comprehensive insurance, including $3,000,000 General Liability, $1,000,000 Auto Liability, $3,000,000 Environmental Impairment/Pollution Liability, and Workers' Compensation Coverage. The contract covers approximately 15 delivery locations with varying tank capacities, suggesting potential opportunities for local and regional fuel suppliers. While no specific set-aside designations are explicitly mentioned beyond the DBE provisions, the detailed insurance and compliance requirements may impact the pool of potential bidders. The contract does not specify renewal options, and the pricing must remain firm throughout the one-year contract period. Although a specific budget range is not provided, the estimated annual fuel consumption of 310,000 gallons indicates a significant procurement opportunity for qualified fuel suppliers capable of meeting the city's comprehensive technical and regulatory requirements.