United City of Yorkville Request for Proposals: Employee Benefits Consulting Services

The United City of Yorkville is located about 50 miles west of Chicago in Kendall County. The City employs approximately 106 full-time employees and 89 part-time employees across the following departments: Police, Public Works, Parks and Recreation, Community Development, Finance, Administration and Library. In addition, the City has 16 retirees currently enrolled in one or more our insurance plans. The City is seeking proposals for a broad range of benefit consulting services relating to employee and retiree benefits that include serving as broker and agent of record to coordinate its benefits program from reputable providers at competitive prices. The consultant will be expected to respond effectively to issues and concerns as they arise throughout the course of the agreement, and to assist in providing creative solutions and approaches to problems, by acting proactively to improve the City's employee benefits program while trying to reduce the costs of the benefits. Current benefits that are offered by the City include, but are not limited to, the following: Health Insurance (Blue Cross Blue Shield of Illinois) • HMO • High Deductible PPO Plan with a Health Reimbursement Arrangement (HRA) Vision Insurance (Dearborn National-EyeMed) Dental Insurance (Blue Cross Blue Shield of Illinois) Life Insurance (Dearborn National) Section 125 Plan Employee Assistance Program Total subscribers for each of the benefits: 22 HMO subscribers divided into the following tiers: 6 Single, 5 Plus Spouse (2 Medicare eligible), 11 Family 77 PPO subscribers divided into the following tiers: 23 Single (1 Medicare eligible), 13 Plus Spouse (1 Medicare eligible), 3 Plus Child, 38 Family 113 Vision Insurance subscribers divided into the following tiers: 31 Single, 22 Plus Spouse, 1 Plus Child, 59 Family 118 Dental Insurance subscribers divided into the following tiers: • 32 Single, 26 Plus Spouse, 1 Plus Child, 59 Family 107 Life Insurance subscribers divided into the following tiers: 32 Single, 75 Family (note there is no plus spouse or plus child tiers) It is anticipated that the consultant will provide the following services on an ongoing basis: i. Serve as the benefits consultant and assist the City in meeting its contractual obligations with its unions, and continued compliance with existing policies and laws. ii. Review existing benefit plans, policies, data, and other records as they pertain to employee benefits, and provide the necessary guidance to make informed benefits decisions. iii. Negotiate with the insurance carriers all financial aspects of the insurance being provided to the City. iv. Assist in the evaluation of the City's third-party administrator for its Section 125 plan (FSA) and Section 105 plan (HRA). v. Provide analysis of claims data, identify trends, and communicate areas of concern. vi. Assist in revising plan documents and alert City staff to changes in applicable laws or regulations. vii. Assist in the design/development/administration of comprehensive wellness activities geared toward improving employee health and controlling costs. viii. Assist in education and communications with employees regarding benefits developments as needed. ix. Provide consultation and advice to Administration and Finance staff as needed. x. Provide other related services as determined to be appropriate. The City's plan year commences on May 1st, in conjunction with the start of the City fiscal year.