Unit Price Contract For As-Needed Carpentry Services

Sam Houston State University (SHSU) Procurement Department has issued a Request for Proposal (RFP) for a unit price contract to provide as-needed carpentry services across multiple university locations in Texas, including the main Huntsville campus, College of Osteopathic Medicine Campus in Conroe, Woodlands Center Campus, and other designated sites. The comprehensive carpentry services encompass both rough and finished work, including framing, roofing, concrete forming, door and window installation, ceiling systems, cabinetry, fencing, sheetrock work, and structural steel installation, with limited allowances for minor electrical, painting, and HVAC work performed by state-certified technicians. Proposals must be submitted electronically through BearKatBuy Sourcing Director by January 27, 2026 at 3:00 p.m. Central Time, with written questions due by January 12, 2026. The contract evaluation will be weighted across four key criteria: price (50 points), resources (25 points), proposer experience (15 points), and business qualifications (10 points), with emphasis on labor and equipment costs, firm capacity, staffing qualifications, project history, and response quality. The initial contract period runs from February 1, 2026, through August 31, 2027, with potential annual renewals for up to three additional years.

The university mandates a Historically Underutilized Business (HUB) Subcontracting Plan for proposals exceeding $100,000, with specific HUB participation goals ranging from 21.10 percent to 32.90 percent across various service categories. Contractors must provide proof of insurance naming SHSU as an additional insured, execute the University's Standard Contract Agreement, and comply with background check requirements for employees interacting with students, faculty, or staff. The total contract ceiling is set at $3,500,000 over the contract's potential lifetime, with the university reserving the right to make multiple awards. Successful contractors will be expected to commence work within one week of project notification, adhering to standard business hours of 8:00 a.m. to 5:00 p.m. on weekdays. Payment terms will follow the State of Texas Prompt Payment Act (NET 30 days), and all contractors must comply with applicable federal, state, and local laws, obtain necessary licenses and permits, and adhere to TSUS Construction Project Division specifications and current SHSU architecture and engineering standards.