ESBD_476924_1765901912519_753-SHSU-2026-RFP-551-670000.pdf

REQUEST FOR PROPOSAL

RFP NUMBER: 753-SHSU-2026-RFP-551-670000

UNIT PRICE CONTRACT FOR AS-NEEDED CARPENTRY SERVICES

ALL PROPOSALS MUST BE RECEIVED BY:

January 27, 2026 @ 3:00 p.m. CT (Central Time)

NOTE: Proposal must be submitted in BearKatBuy Sourcing Director at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=SamHoustonState on or before the hour and date specified for the Request for Proposal opening. After receipt, only the names of offerors will be made public.

Prices and other proposal details will only be divulged after the contract award if one is made.

Refer Inquiries To:

Sam Houston State University Procurement care of the BearKatBuy Sourcing Director Q & A Board at the web address shown above under RFP number:

753-SHSU-2026-RFP-551-670000

TABLE OF CONTENTS

Page

TABLE OF CONTENTS

SECTION A – INTRODUCTION

A.1 SCOPE OF PROPOSAL

SECTION B – PROPOSAL INSTRUCTIONS AND REQUIREMENTS

B.1 BEARKATBUY SOURCING DIRECTOR & DELIVERY METHODS/DOCUMENTATION 5

B.1.a BearKatBuy Sourcing Director B.1.b Unacceptable Proposal Delivery Methods B.1.c Samples, Bid Bonds, and Additional Documentation B.1.d Proposer’s Response/Late Proposals

B.2 RFP METHODOLOGY/PROCESS

B.2.a Proposer’s Acceptance of Evaluation Methodology B.2.b Selection Process B.2.c Criteria for Award B.2.d Public Information B.2.e Costs of Preparing Proposals B.2.f Negotiations or Discussions B.2.g Presentations B.2.h Pricing B.2.i Property of the University B.2.j Conditional Clauses B.2.k Proposal Validity Period B.2.l Modification or Withdrawal B.2.m Use of Services by Other Institutions of Higher Education

B.3 PROPOSER QUESTIONS, ADDENDA, AND AWARD INFORMATION

B.3.a Proposer Questions B.3.b Addenda to RFP B.3.c Award Information

B.4 GENERAL INFORMATION

B.4.a Class and Item B.4.b Communication with University Personnel B.4.c Parties to the Proposal/Resulting Contract B.4.d Termination B.4.e Performance Period/Option to Extend the Term B.4.f Multiple Awards B.4.g Re-award B.4.h Required Timeline B.4.i Insurance B.4.j Execution of Offer B.4.k Compliance with University Policies B.4.l Background Checks B.4.m Parking B.4.n Non Discrimination ........................................................... Error! Bookmark not defined.

B.5 PROPOSAL CONTENT, PREPARATION, AND SUBMITTAL INSTRUCTIONS

B.6 THE STATE OF TEXAS HUB SUBCONTRACTING PLAN

B.7 CONTRACTUAL REQUIREMENTS

B.7.a Contract Administration B.7.b Purchase Order B.7.c Purchase Order and Contractual Changes B.7.d Standard Contract Agreement B.7.e Invoice and Payment

SECTION C – EVALUATION CRITERIA

C.1 REVIEW PANEL

C.2 WEIGHTED VALUES

C.3 EVALUATION CRITERIA

SECTION D – PRODUCT/SERVICE SPECIFICATIONS

D.1 SPECIFICATIONS……………………………………………………………………………15

D.2 DETAILS

SECTION A – INTRODUCTION

A.1 SCOPE OF PROPOSAL: Sam Houston State University (“SHSU” or “University” herein), through this Request for Proposal (“RFP”) is seeking a qualified contractor(s) to provide “as needed” carpentry services on both the main Sam Houston State University Campus in Huntsville, Texas (including Gibbs Ranch, Biological Sciences Center for Biological Field Studies, University Plaza, Natural Science, and Art Research Center, and The University Camp), The Sam Houston State University College of Osteopathic Medicine Campus in Conroe, Texas, The Woodlands Center Campus in The Woodlands, Texas and any other location determined by the University under a Unit Price Contract (“Contract” herein). The contract shall begin on February 1, 2026, ending August 31, 2027, with an option to renew annually for up to three (3) additional years (September 1st to August 31st) with a total cost over the life of the Contract not to exceed $3,500,000.00 (three million, five-hundred thousand dollars). The services requested shall conform, at a minimum, to the Basic Services detailed in Sections D. Interested companies (“Proposers”, “Vendor”, or “Contractor” herein) are requested to submit proposals (“Proposals”). Proposer is to provide all labor, materials, supplies, equipment, and coordination required to complete the “as needed” carpentry services in accordance with the specifications contained in this RFP.

SHSU reserves the right to make one or more awards under this contract that will serve the best interests of the University.

NOTE: The University will pay only for the services utilized. All work, regardless of the dollar amount, performed for SHSU by the awarded contractor(s) during the initial term and any renewal term will count towards the total cost of the Contract. The following exceptions apply contractor(s) is awarded a contract as the result of a separate solicitation, contractor(s) is working as a sub-contractor for another contractor, or work is done under a Cooperative Purchasing Contract. The University makes no guarantee on the amount paid over the course of the Contract. These services are not exclusive and the University, at its discretion, may contract with other contractors to perform these services.

SECTION B – PROPOSAL INSTRUCTIONS AND REQUIREMENTS

B.1 BEARKATBUY SOURCING DIRECTOR, DELIVERY METHODS, DOCUMENTATION

B.1.a BearKatBuy Sourcing Director: SHSU Procurement Department (“Procurement”) uses an e-commerce system, BearKatBuy Sourcing Director (“BKB”), for all solicitations. Only proposals submitted in BKB will be accepted by the University. Proposers should carefully read and follow all directions and instructions contained in this document and in BKB.

The SHSU Purchaser overseeing this solicitation is:

Name: Emily Cryer Phone: (936) 294-1905 E-mail: egc044@shsu.edu

Proposers may direct questions concerning BKB and how to submit responses to Joni Gregory, SHSU e-Procurement Systems Specialist at (936) 294-4669 or by e-mail:

joni.gregory@shsu.edu. Please try to have questions concerning BKB submitted by 5:00 p.m. CT the day before the RFP due date. Only questions concerning BKB and the submittal process may be addressed and answered by the e-Procurement Systems Specialist. All other questions concerning the solicitation must be handled as addressed in Section B.3.a.

The Proposer is solely responsible to ensure that all Prerequisites, Supplier Attachments, and any other instructions as directed/required in BKB and the RFP document have been completed. All attachments may be reviewed by the Proposer prior to final submission of their response.

B.1.b Unacceptable Proposal Delivery Methods: The University will not accept proposals submitted by telephone, facsimile (fax) transmission, hand delivered, mailed, electronic submission (e-mail, USB flash drive, CD-ROM, etc.), or any other method, other than through BKB in response to this

RFP.

B.1.c Samples, Bid Bonds, and Additional Documentation: Should the University, as part of this solicitation, require samples, a bid bond or any other additional documentation that cannot be submitted electronically the Proposer must submit the information on or before the time and date specified for the RFP opening via FedEx or UPS

The Proposer (not the carrier or delivery services (FedEx, UPS, etc.) or the University) is solely responsible for ensuring that the documentation is received in the Procurement office prior to the specified opening date and time as specified for the RFP opening.

Deliver Documentation To:

Sam Houston State University Procurement Department University Plaza 1 Financial Plaza, Suite 260 Huntsville, TX 77340

B.1.d Proposer’s Response/Late Proposals: Proposer should carefully read the information contained herein and submit a complete response to all requirements and questions as directed. Failure to submit a complete response, including additional information/documentation, will result in disqualification of Proposer’s proposal. Proposals received after the deadline will be disqualified.

B.2 RFP METHODOLOGY/PROCESS

B.2.a Proposer’s Acceptance of Evaluation Methodology: By submitting a proposal, the Proposer acknowledges acceptance of the proposal selection process, the criteria for award, the scope of services and conditions under which the services are to be performed, the terms and conditions of the RFP, and all other requirements and specifications set forth in this RFP. In addition, the Proposer recognizes that some subjective judgments must be made by the University during the RFP process.

B.2.b Selection Process: The University will be the sole judge of the appropriateness and completeness of any and all submitted proposals. The University reserves the right to reject any or all proposals and in particular any proposal not containing the complete data or information requested. After the proposals are evaluated, the University reserves the right to further negotiate with the Proposer receiving the highest evaluation score, based on the criteria set forth. The University will review all proposals from Proposers that meet the requirements and have properly followed all instructions.

B.2.c Criteria for Award: The award, if made, will be to the successful Proposer(s), if any, selected by the University, in accordance with the requirements and specifications set forth in this RFP and will be to the Proposer that submitted a proposal in response to this RFP, on or before the submittal deadline, that is the most advantageous to the University. The factors to be considered by the University in evaluating proposals and selecting the successful Proposer for this award, will be those factors listed, with their relative weights, in Section C of this RFP.

B.2.d Public Information: By submitting a proposal, the Proposer acknowledges that the awarded

Agreement, and the contents of any underlying proposals or other documents provided to the University in response to a competitive bid process from which the Agreement resulted, are public information under the Texas Public Information Act (Texas Government Code, Chapter 552). Proposer agrees that the University may provide a copy of the Agreement and/or bid documents in response to a public information request, post the Agreement on its public website, or otherwise release the contents of the Agreement and/or bid documents at the University’s discretion and without prior notice to Proposer. Proposer acknowledges that the University strictly adheres to all statutes, court decisions, and the opinions of the Texas Attorney General with respect to disclosure of public information.

B.2.e Costs of Preparing Proposals:

1. The Proposer shall bear, as its sole risk and responsibility, any costs that arise from preparation of the Proposer’s response to this solicitation.

2. Proposals should be prepared simply and economically, providing a straightforward, concise description of Proposer’s ability to meet the requirements and specifications of this RFP.

Emphasis should be on completeness, clarity of content, and responsiveness to the requirements and specifications of this RFP.

3. University will not provide compensation to Proposer for any expenses incurred by the Proposer for proposal preparation or for demonstrations or oral presentations that may be made by Proposer, unless otherwise expressly stated. Proposer submits its proposal at its own risk and expense.

B.2.f Negotiations or Discussions: If possible, an award will be made without holding negotiations. If negotiations are necessary, they will be scheduled after all proposals are evaluated. Negotiations will only be held with Proposer(s) who have a reasonable chance of receiving contract award.

Therefore, do not anticipate negotiations being held. Best and Final Offers (BAFO) will only be requested if negotiations are held. Therefore, you are strongly encouraged to submit your best offer at the time proposals are due.

B.2.g Presentations: The University may, at its sole discretion, invite selective responsive Proposer(s), at the Proposer’s expense, to give an oral presentation/demonstration and respond to questions.

Presentations, at the University’s discretion, may be either on site at the University or by video conference.

B.2.h Pricing: Include any and all costs of materials, parts, labor, equipment, facilities, travel, overhead, profit, delivery, installation, warranty, etc., in the unit pricing for this proposal. All pricing must be in United States Dollars.

B.2.i Property of the University: Proposals and any other information submitted by Proposer in response to this RFP shall become the property of University.

B.2.j Conditional Clauses: Proposals that are qualified with conditional clauses; alter, modify, or revise this RFP in any way; or contain irregularities of any kind; are subject to disqualification by University, at its option.

B.2.k Proposal Validity Period: Each proposal should state that it will remain valid for a minimum of forty-five (45) days (can change if Board approval needed) after the submittal deadline to allow time for evaluation of proposals, award determination, and any unforeseen delays. The successful proposal accepted by University shall remain valid for the full term of the Agreement or other contractual arrangements resulting from this RFP.

B.2.l Modification or Withdrawal: Proposal may be modified or withdrawn prior to the BKB submittal deadline. After submittal deadline, no proposal may be withdrawn without University’s consent, which shall be based on Proposer's submittal of a written explanation and documentation evidencing a reason acceptable to University, at its sole discretion.

B.2.m Use of Services by Other Institutions of Higher Education: Texas Law authorizes Institutions of Higher Education (defined by Texas Education Code, Section 61.003) to use group purchasing procurement methods (Texas Education Code, Section 51.9335). In addition to extending the pricing to SHSU, Proposer agrees that other Institutions of Higher Education may enter into an agreement or contract with Proposer for the purchase of the products/services described herein based on the terms, conditions, and prices of this awarded agreement. Such election shall be solely at the option of the Texas State University System (“TSUS”) component or other Institutions of Higher Education. These State Agencies and Institutions of Higher Education will issue their own purchase orders/agreements, directly receive good or services at their place of business, and be billed directly by the successful respondent.

B.3 PROPOSER QUESTIONS, ADDENDA, AND AWARD INFORMATION

B.3.a Proposer Questions: After the RFP is advertised, Proposer(s) will have until January 12, 2026 at 3:00PM to submit written questions in BKB via the Q & A Board in relation to this proposal.

Only questions submitted in BKB will be accepted. All questions submitted and received will be reviewed, consolidated where possible, and answered via the Q & A Board on BKB and linked through a notice on the Texas Electronic State Business Daily (“ESBD”) at https://www.txsmartbuy.gov/esbd to the RFP on BKB. Responses are usually posted within two

(2) business days unless the questions involve legal issues or complex subjects. It is the Proposer's responsibility to continually check the BKB Q & A Board and the ESBD web site for responses.

B.3.b Addenda to RFP: If it becomes necessary to revise any part of this RFP, a revision will be given in the form of an addendum. The addendum will be posted on BKB and linked through a notice on the ESBD to the RFP on BKB. It is the responsibility of the Proposer to monitor the website for addenda or other written responses.

B.3.c Award Information: In addition, information about the award will be posted on both BKB and the ESBD.

B.4 GENERAL INFORMATION

B.4.a Class and Item: 910-06 and 914-27

B.4.b Communication with University Personnel: All communication with the University must be through Procurement via the BKB Q & A Board (see Section B.3.a). Proposers are reminded that SHSU is not bound by any oral statements or representations. Procurement is the only department that has the authority to provide official answers to questions, conduct discussions or negotiations, or enter into any binding Agreement. Except as provided in this RFP and as otherwise necessary for the conduct of existing SHSU business operations, Proposers are expressly and absolutely prohibited from engaging in communications with SHSU personnel who are involved in any manner in the drafting of the RFP, in the review or evaluation of the Proposals, in the selection of a Contractor, Negotiation, or formalization of a Contract. If any Proposer engages in conduct or communications that SHSU determines is contrary to the prohibitions outlined in this section, SHSU may, at its sole discretion, disqualify the Proposer and remove the Proposal from consideration.

B.4.c Parties to the Proposal/Resulting Contract: SHSU and the contractor. Facilities Maintenance is a department of SHSU.

B.4.d Termination: The University may, with or without cause, terminate the awarded contract(s) at any time upon giving a thirty (30) days’ written notice to the awarded vendor(s).

B.4.e Performance Period/Option to Extend the Term: The contract shall begin on February 1, 2026, ending August 31, 2027, with an option to renew annually for up to three (3) additional years (September 1st to August 31st) with a total cost over the life of the Contract not to exceed $3,500,000.00 (three million, five-hundred thousand dollars). The total duration of the contract, including the exercise of options, shall not exceed 60 consecutive months.

Initial Period: February 1, 2026 through August 31, 2027 First Option Year: September 1, 2027 through August 31, 2028 Second Option Year: September 1, 2028 through August 31, 2029 Third Option Year: September 1, 2029 through August 31, 2030

B.4.f Multiple Awards: The University reserves the right to make one or more awards based on low line item, low total of line items, or any other combination that will serve the best interests of the University.

B.4.g Re-award: The University reserves the right and has the option to re-award this contract to the next highest ranked Proposer(s) that meets the requirements of the RFP, if the initial awarded Proposer(s) cannot meet the requirements of the RFP, for any reason, throughout the term of the contract.

B.4.h Required Timeline:

1. Issue RFP on or about: December 16, 2025

2. Last Day for questions: January 12, 2026

3. Proposal due: January 27, 2026

B.4.i Insurance: Proposer shall submit proof of insurance with their response as an attachment in BKB under Supplier Attachments. Proposer shall procure and maintain the minimum insurance policies and shall name the University as an additional insured party as appropriate; and upon execution of a contract to operate. The University’s minimum requirements are provided in BKB under Prerequisites for this RFP.

B.4.j Execution of Offer: Proposer shall complete, sign, and submit the Execution of Offer with their response as an attachment in BKB under Prerequisites. The Execution of Offer must be signed by a representative of Proposer duly authorized to bind the Proposer to its proposal. Failure to sign and attach the Execution of Offer under Prerequisites in BKB will result in the rejection of the proposal.

B.4.k Compliance with University Policies: Proposer(s) are notified in the event of an award, the following University Policies, at a minimum, shall apply to a contractor’s employees and subcontractors while on the SHSU campus:

1. On-campus driving and parking;

2. Prohibition on smoking or tobacco use;

3. Fire safety; Hazardous Materials;

4. Drug-free workplace; and,

5. Prohibition of sexual harassment, or harassment or discrimination based on race, color, national origin, age, sex, religion, disability, or sexual orientation.

The University policies may be viewed at http://www.shsu.edu/intranet/site_policies.html and https://www.shsu.edu/dept/hr/policies.html.

B.4.l Background Checks: The awarded Proposer(s), prior to the issuance of a purchase order, shall be required to perform background checks on all employees coming into contact with students, faculty, or staff, per TSUS Rules and Regulations, Chapter III, Paragraph 10.3. No employee who has a police record other than minor traffic violations may be assigned duties under the awarded contract.

Contractor(s) shall be responsible for the submission of a police clearance record or background check within twenty-four (24) hours upon request.

B.4.m Parking: Parking permit requirements and information regarding parking fees may be viewed at https://www.shsu.edu/parking/.

B.4.n Non-Discrimination: In their execution of any Agreement or contractual arrangement resulting from this Solicitation, all contractors, subcontractors, their respective employees, and others acting by or through them shall comply with all federal and state policies and laws prohibiting discrimination, harassment, and sexual misconduct. Any breach of this covenant may result in termination of the awarded Agreement.

B.5 PROPOSAL CONTENT, PREPARATION, AND SUBMITTAL INSTRUCTIONS

Format for Proposal: Proposer shall submit proposals using substantially the following format in terms of order of content. Proposer shall make every effort to present the required information in a detailed, orderly, and compact presentation.

NOTE: All proposals are to be submitted in BKB under Supplier Attachments.

Cover Page Table of Contents Executive Summary of Proposal Company Information and History, including but not limited to the following:

Company Name, Federal Tax Identification Number, Company address, contact information of company and Proposer’s representative.

Pricing Proposal All required information as requested in the Evaluation Criteria, Sections B through D, as well as any additional information the Proposer feels is relevant to their proposal.

SHSU Standard Contract Agreement – indicate acceptance or submit redlined Agreement.

Historically Underutilized Business (HUB) Subcontracting Plan and all required HUB documentation, if applicable.

Length of Submission: Please keep proposal submission short and to the point while still providing all requested documents and information. Overly long or elaborate proposals are not desired.

NOTE: The above listing of items to be included in the proposal submission is a summary provided to aid Proposers in putting together their proposal package. Any items stated in other sections of the RFP, but not listed in this section, are still required to be provided as part of the proposal submission.

B.6 THE STATE OF TEXAS HUB SUBCONTRACTING PLAN

NOTE: For this RFP a HUB Subcontracting Plan (HSP) is required. Failure to comply will result in the rejection of the proposal.

a. Proposals over $100,000 (including initial award and all potential option/extension periods) submitted without an HSP will not be considered for award.

b. Questions regarding the HSP and/or to review the HSP as a courtesy PRIOR to the RFP closing date and time as shown on page one of this document can be directed to the University's HUB Coordinator, Cynthia Guajardo, at (936) 294-1991 or shsuhub@shsu.edu. The acronym TBD (to be determined) will no longer be accepted in the column marked Approximate Dollar Amount.

c. SHSU has adopted the Texas Statewide Procurement Division’s (SPD) rules as their own HUB rules (Texas Government Code, Section 2161.003 and Texas Administrative Code (TAC), Title 34, Part 1, Chapter 20, Subchapter D, Division 1, Rule 20.285. It is the policy of the University to encourage the use of small and historically underutilized businesses by making good faith efforts to increase purchases and contract awards through race, ethnic, and gender-neutral means. The goal is to promote full and equal business opportunity for all businesses. The University will make a good faith effort to assist small and historically underutilized businesses in receiving a portion of the total contract value for all contracts for construction, services, including professional and consulting services, and commodities purchases. The University has determined that subcontracting opportunities are probable under this contract. Proposers who intend to subcontract must perform their good faith effort in completing the HSP. Failure to do so will result in disqualification. When completing the HSP make note that the University’s HUB goals are as follows:

Building Construction 21.10% Special Trade 32.90% Professional Services 23.70% Other Services 26.00% Commodities 21.10%

d. HSP forms have been provided in BKB under Prerequisites for this RFP. HSP forms are also available at the Texas Comptrollers website at the following link:

https://www.comptroller.texas.gov/purchasing/vendor/hub/forms.php

B.7 CONTRACTUAL REQUIREMENTS

B.7.a Contract Administration: Contract administration will be by Procurement in conjunction with

Facilities Management.

B.7.b Purchase Order: The University shall issue a purchase order for the initial purchase and set up period to record payment as part of the awarded contract. The University will issue a new purchase order for each subsequent fiscal year of the contract and any extensions, if exercised. Initial payment will not be made until the System is installed, commissioned, and accepted by the University.

B.7.c Purchase Order and Contractual Changes: All addenda to and interpretation of this solicitation shall be in writing. The University shall not be legally bound by any addenda or interpretation that is not in writing. All changes must be supported by a written addendum or Purchase Order Change Notice prepared and processed by Procurement. Other SHSU personnel do not have the authority to issue changes, oral or written, to the resulting purchase order.

B.7.d Standard Contract Agreement: The terms and conditions contained in the University’s Standard

Contract Agreement (“Agreement”) (ref. Prerequisites) or, at the sole discretion of the University, terms and conditions substantially similar to those contained in the Agreement, will constitute and govern any contract that results from this RFP. If Proposer agrees with the terms and conditions set forth in the Agreement, Proposer will acknowledge acceptance in writing and submit with the Proposal. Failure to acknowledge this Section may result in disqualification of Proposal. If Proposer has additional terms and conditions that it proposes to include in any contract or agreement resulting from this RFP (such as software license terms and conditions, participation forms, etc.) or if Proposer takes exception to any terms or conditions set forth in the Agreement, Proposer shall submit a redlined Agreement (in the original editable format, i.e. Microsoft Word) as part of its Proposal. Proposer’s additions and exceptions will be reviewed by the University and may result in disqualification of Proposal as non-responsive to this RFP. If Proposer’s additions and exceptions do not result in disqualification of Proposal, then the University may consider Proposer’s additions and exceptions when the University evaluates the Proposal. The University will not be bound by or required to accept or agree to any terms and conditions that a Proposer includes (or fails to include) in its Proposal.

Any addition, deletion, noted exception or other change made to the Agreement must be accompanied by a comment explaining Proposer’s rationale for the edit. Failure to include all such terms and conditions in response to this RFP may result in disqualification of Proposal.

B.7.e Invoice and Payment:

1. The University’s standard payment terms are NET 30 days in accordance with the State of Texas Prompt Payment Act, Texas Government Code, Chapter 2251, unless otherwise noted on the purchase order. SHSU is an agency of the State of Texas and is tax exempt.

2. Payment will be made by SHSU Disbursements Department after receipt of a correct invoice and a payment approval from the department.

3. Submit original invoices to:

Sam Houston State University Disbursements and Travel Services Box 2185 Huntsville, TX 77341 E-mail: acctspay@shsu.edu

SECTION C – EVALUATION CRITERIA

C.1 REVIEW PANEL: Proposals will be evaluated by a review panel on the basis of the criteria listed below. Relative weights of the criteria are listed below. Only criteria designated in the solicitation can be considered in the award determination.

C.2 WEIGHTED VALUES: Evaluation factors will be weighted as follows:

Price Evaluation Criteria

Price for Basic Services including labor and equipment.

Proposed Escalation for Optional years Percentage above cost charged for parts and materials.

Percentage above cost charged for rental equipment.

50 PTS

Resources Evaluation Criteria Proposer’s ability to provide construction services.

Qualification/staffing plan of construction team Proposer’s quality control and commissioning program Proposer’s project safety program

25 PTS

Proposer’s Experience Proposers experience with similar service projects for the

Federal Government, State of Texas, State of Texas County Governments, Texas Municipalities, K-12 Education, or Higher Education

15 PTS

Proposer’s Qualifications/Business History Business references-current customers Quality of RFP response and how well did the Proposer follow the instructions of the RFP

10 PTS

Total

100 PTS

C.3 EVALUATION CRITERIA:

PRICE EVALUATION CRITERIA (50PTS)

Price for Basic Services – Lowest cost as determined by using Proposer’s costs, including labor, materials, and equipment, for selected tasks, submitted in response to the RFP, to price out a “Typical” carpentry job as determined by Sam Houston State University’s Facilities Planning & Construction.

Proposed Escalation for Optional Years – The percentage escalation, if any, for each additional year of the duration of the contract.

Percentage above Cost Charged for Parts and Materials – The percentage, if any, above Contractor’s actual cost charged for parts and materials.

Percentage above Cost Charged for Rental Equipment – The percentage, if any, above Contractor’s actual cost charged for rental equipment.

RESOURCES EVALUATION CRITERIA (25PTS)

Proposer’s ability to provide construction services – The proposer shall provide the following information on their firm for the past five (5) years: the number, value, and percent change of contracts in Texas per year and annual revenue totals and percent change per year. Proposers shall state whether their firm is currently for sale or involved in any transaction to expand or to be acquired by another business entity. Proposers should provide details for any past or pending litigation, or claims filed, against the firm that may affect performance. Proposer shall provide information concerning whether the firm is currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity. State whether the firm has ever failed to complete any work for which it has been awarded.

Qualifications/Staffing Plan of Construction Team – The proposer is expected to provide a detailed staffing plan including recruitment, hiring practices, background checks, level of experience of each team member, etc.

Proposer’s Quality Control and Commissioning Program – Proposers should provide details of their quality control program, including the method used to ensure quality control during each phase of a project (provide specifics). Provide safety awards given to your firm by recognized industry associations in the past five years.

Proposer’s Project Safety Program – Proposers shall describe their job site safety program and specific safety policies with which employees must be in compliance. Provide your Experience Modification Rate (EMR) for the past five years. Identify any deaths or serious injuries that have occurred on a project site controlled by your firm.

PROPOSER’S EXPERIENCE (15PTS)

Proposers shall provide detailed information on their experience with similar construction projects undertaken for the Federal Government, State of Texas, State of Texas County Governments, Texas Municipalities, K-12 Education, or Higher Education for the last five (5) years. Proposer shall provide, at minimum, the name of the institution or entity, contact information and a brief description of the project including dollar amount and duration of project to completion.

PROPOSER’S QUALIFICATIONS/BUSINESS HISTORY (10PTS)

Business references – Proposer should provide a minimum of five active business references, including business name, contact person, and contact information.

Quality of RFP response – The quality of the RFP response and how well did the Proposer follow the instructions of the RFP.

SECTION D – PRODUCT/SERVICE SPECIFICATIONS

D.1 SPECIFICATION

Sam Houston State University through this Request for Proposal is seeking a qualified contractor(s) to provide “as needed” qualified contractor(s) to provide “as needed” carpentry services on both the main Sam Houston State University Campus in Huntsville, Texas (including Gibbs Ranch, Biological Sciences Center for Biological Field Studies, University Plaza, Natural Science and Art Research Center, and The University Camp), The Sam Houston State University College of Osteopathic Medicine Campus in Conroe, Texas, The Woodlands Center Campus in The Woodlands, Texas and any other location determined by the University under a Unit Price Contract (“Contract” herein). Proposer is to provide all labor, equipment, material (unless specified in the individual job description), and coordination as required to complete work under this RFP. The University, at its discretion, may choose to provide materials for certain projects.

D.2 DETAILS

For purposes of this RFP carpentry services shall include both rough and finished carpentry. Work shall not be limited to wood or wood products and may include common materials (steel studs/track, aluminum, FRP, Hardie Plank, sheetrock, etc.) used in construction. Work under this contract shall include, but not limited to; framing both interior and exterior walls, roofing, construct forms for concrete, the installation of doors/windows/ceilings and ceiling systems (including suspended and lay-in type ceilings), cabinets (including fabrication), paneling/siding etc., fencing, sheetrock work (including taping, floating, texturing, painting), sealing and caulking, design fabrication and installation of structural steel members (including pre-engineered metal buildings) as needed and any additional task commonly considered within the definition of carpentry for construction.

NOTE: Minor Electrical, Painting, and HVAC work may be included in work performed under this RFP, however, work must be performed by State of Texas certified and licensed technicians. All such work shall be approved before performance by the Facilities Planning & Construction representative directing the Project and shall not exceed 20% of the total cost of the project total.

Work shall be subject to inspection by certified and licensed University personnel in the respected trades prior to acceptance.

Contractor shall comply with and perform all carpentry services in accordance with all applicable federal, state, and local laws, rules, regulations, ordinances, codes, and manufacturer’s instructions and shall be responsible for obtaining any licenses or permits required for work under this RFP.

Work under this RFP shall be based on prices submitted in the Proposers response and a scope of work to be provided by the University for each Project. Field measurements based on the scope of work shall be agreed to by the Proposer and the University for each Project. Upon agreement, and submittal of the appropriate documentation, a purchase order will be issued.

Contractor shall be required to start a Project within one (1) week of notification, unless an alternate lead time is requested by the University and shall provide a work schedule for each project. The starting date and work schedule shall be adhered to, and the work shall continue uninterrupted from the start date until the project is completed, except for weather, or other uncontrolled circumstances.

The Contractor shall conform to the normal business hours of the University, which are 8:00 a.m.

to 5:00 p.m. weekdays and scheduled holiday closings. Any other work schedule will require prior approval by the University (there will be no additional compensation outside the agreed upon pricing for varied work hours).

NOTE: All work shall conform to The TSUS Construction Project Division 1 Specifications provided in BKB Sourcing Director for this RFP, and the current architecture/engineering standards as set forth in http://www.shsu.edu/dept/facilities-management/ae-guidelines/index.html.