Unisex Double-Knit Pique Polos-Columbus Sewing Plant

The North Carolina Department of Adult Correction is issuing an Invitation for Bids to establish a three-year Agency Specific Term Contract for the supply and delivery of Unisex Double-Knit Pique Polos in sizes Small through 7XL for the Columbus Sewing Plant. The solicitation requires 100% polyester double-knit pique fabric construction with fade, shrink, snag, and wrinkle-resistant properties, available in 17 colors with various configurations including Navy Blue offerings with and without pockets, and Navy Blue and Red options in both long and short sleeves. The estimated annual quantities total 255,000 units across all sizes, with pricing constituting the total delivered cost including all shipping, handling, and administrative fees. Vendors must submit written questions by May 19, 2026 at 10:00 AM, with State responses provided by May 21, 2026 at 1:00 PM. Bids are due on June 17, 2026 at 2:00 PM ET with public opening conducted via Microsoft Teams meeting, and product samples must be submitted prior to bid opening. Qualified vendors must be North Carolina registered and in good standing, possess manufacturer authorization to distribute or resell the products, provide three customer references, submit proof of financial stability through certification, and comply with all specifications including flammability compliance with the Flammability Fabrics Act Part 1610 with detailed lab test reports submitted with each shipment. Delivery must occur within 30 days of purchase order receipt for domestic orders, with pre-arrangement required by contacting 910-653-1122.

The solicitation encourages vendors to participate in the State's Historically Underutilized Business (HUB) program with a goal of 10% utilization of diverse firms. Vendors must comply with Secretary of State registration requirements, E-Verify work authorization verification, and the Department's Alcohol/Drug-Free Workplace Policy and Prison Rape Elimination Act (PREA) standards prohibiting sexually abusive conduct with inmates. No incumbent vendors or current contractors are identified in the solicitation materials. The State does not guarantee minimum or maximum purchase quantities and reserves the right to increase or decrease quantities as needed during the contract term. Bid pricing shall remain firm against increases for one year from the contract effective date. While no specific award value or budget range is provided, the estimated annual demand of 255,000 units across all sizes provides vendors with visibility into the anticipated volume for pricing purposes.