The file's text, extracted by GovTribe without its formatting.
SOLICITATION NUMBER: Error! Reference source not found.
ADDENDUM NUMBER: Error! Reference source not found.
SOLCITATION ADDENDUM
| Solicitation Number: |
| 52-IFB-2125045373-MLE |
| Solicitation Description: |
| Unisex Double-Knit Pique Polos-Columbus Sewing Plant |
| Solicitation Opening Date and Time: |
| June 17, 2026 at 2:00 PM |
| Purchasing Agent: |
| Lorraine Middleton |
FAILURE TO RETURN THIS ADDENDUM MAY SUBJECT YOUR RESPONSE TO REJECTION.
1. The Solicitation is hereby modified as follows:
| Modification # |
| Solicitation Section |
| Current Solicitation Language |
| Updated Solicitation Language |
1. The following are questions received about the Solicitation and the State’s response to those questions:
| Question # |
| Document Section |
| Vendor Question |
| State’s Response |
| If we had sent samples before for this bid and the bid was cancelled, do we need to resend? | |
| 1. | Usually no — if the customer already received and approved the samples before the original bid was canceled, we generally do not need to resend samples unless one of the factors below changes: |
| • | The specifications, materials, color, finish, or packaging changed | |
| • | The approval expired under the customer’s policy | |
| • | The customer requests fresh samples tied to the new bid number | |
| • | A period of time has passed and they want reconfirmation | |
| • | The original samples were tied specifically to the canceled solicitation and not transferable | |
Note to ask vendor: “Samples were previously submitted and approved under BID #. Please confirm whether the prior sample approval remains valid for the current solicitation, or if resubmission is required.” Be sure to get written approval for your records.
BUT IN THIS CASE SAMPLES WILL HAVE TO BE SENT IN. THIS BID WAS CANCELLED A LONG TIME AGO.
Is there a particular size required for the sample for the long-sleeved Navy and Red polo tops?
| The required sample size is usually stated directly in the solicitation under sections like: |
| • | “Samples” |
| • | “Bid Sample” |
| • | “Product Demonstration Model” |
| • | “Requirements” |
Note: If the solicitation does not specify a size, the most common practice is to submit one Medium(M) sample for standard evaluation or the exact requested by the contractor. According to the bid contract, all sizes are required for the navy blue short and long sleeves (with and without pockets) and the red polos short and long sleeves.
| Please clarify the solicitation requirements, there are specifications for rib knit collars in the bid document. |
| The rib knit collars are no longer needed. We currently make our own collars from the fabric/material for the color polo. |
| What was the previously awarded price? |
| The listed price on the bid contract is $3,837,000.00. |
| Are there specific quantity requirements for each color? |
| Not necessarily. Based on what is described in the contract, it appears to specify quantities by size range, not by color. |
For example:
Small, 6X, 7X = (quantity amount per year) 15,000 per size Medium through 5X = (quantity amount per year) 30,000 per size
That usually means the contract establishes required quantities per size SKU/category unless it is stated differently. However, wording matters a lot.
For example:
“30,000 units per size per color” = each color must meet that quantity.
“30,000 units per size” = colors can usually vary within that total.
For example:
If Medium has a quantity of 30,000 and there are 5 colors:
Without color language: hypothetically you could do - 20,000 black + 10,000 navy + 0 of other colors. On the other hand, with “per color” language: you could do - 30,000 of each color in Medium.
So, the answer is “NO”. It depends entirely on whether the contract includes separate language about:
| • | colors, |
| • | size SKUs, |
| • | assortments, |
| • | minimum buys, |
| • | or “each color” requirements. |
In which the requirements are only by size quantity according to the bid.
| What is the average quantity of each order? | |
| 5. | The sizes on the bid are Small to 7X. |
And the bid quantities are:
| • | Small, 6X, 7X = 15,000 per size |
| • | Medium through 5X = 30,000 per size |
Then the math is:
| • | 3 sizes × 15,000 = 45,000 units |
| • | 7 sizes × 30,000 = 210,000 units |
Total quantity = 255,000 units a year Now divide by 10 total sizes:
255,000 ÷ 10 = 25,500 So, the average quantity per size/order would be 25,500 units per year.
| What is the estimated frequency of order? |
| You have 10 sizes total from Small to 7X. |
The quantities per year:
| • | Small, 6X, 7X = 15,000 per size |
| • | Medium–5X = 30,000 per size |
Total yearly quantity Calculate total units:
| • | 3 sizes × 15,000 = 45,000 units |
| • | 7 sizes × 30,000 = 210,000 units |
Total yearly units = 255,000 shirts Note: There are 14 colors.
If quantities are spread evenly across colors:
255,000 shirts ÷ 14 colors = 18,214 shirts per color annually (approx.)
Estimated ordering frequency The bid only gives annual quantities, so the ordering schedule is not fixed unless the bid specifies release orders, monthly, quarterly deliveries, etc. It is hard to determine an estimated frequency without the specification sheet.
Typical purchasing patterns for apparel contracts are:
From my past experiences, most polo apparel bids of this size would be:
| • | Monthly replenishment orders, or |
| • | Quarterly bulk orders |
So, a reasonable estimate would be: 4 to 12 ordering cycles per year with an average release between ~21,000 and ~64,000 units per order.
Important note So, looking over this bid contract, the yearly quantity is probably:
• 255,000 total shirts across all colors and sizes combined.
I HAVE ATTACHED AN UPDATED SPECS FOR THE 100% Polyester Rib Knit Collars
Check ONLY ONE of the following options and return one properly executed copy of this Addendum prior to the Solicitation opening time and date.
☐ A response was submitted prior to this Addendum. An updated response has been submitted to address the changes resulting from this Addendum.
☐ A response was submitted prior to this Addendum. NO CHANGES have resulted from this Addendum.
☐ A response was not submitted prior to this Addendum. ANY CHANGES resulting from this Addendum are included in our response.
ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME
| _________________________________________ | _______________________________ | |
| Authorized Signature | | Date |
Printed Name Title
VENDOR’S RESPONSE
| Item # |
| Minimum Specifications |
| Product/Service Offered Meets Specification |
Specifications: 100% Polyester Rib Knit Collars
| 1 |
| Colors: White and Pewter (Must Match Pique Fabric) Columbus makes the red, navy, royal, and gray collars from the shirt fabric itself. |
| |_| YES |_| NO |
| 2 |
| Finished Weight: 1 pound per dozen |
| |_| YES |_| NO |
| 3 |
| Fiber Content: 100% Polyester Rib Knit 1x1 |
| |_| YES |_| NO |
| 4 |
| Width: 3”x15”-21 Precut individually separated collar |
| |_| YES |_| NO |
| 5 |
| Length: 16”, 18”, 21” |
| |_| YES |_| NO |
| 6 |
| Shrinkage: 5H/L 5% warp- 5% filling |
| |_| YES |_| NO |
| 7 |
| Dying Process: Disperse (collars must match pique fabric) |
| |_| YES |_| NO |
| 8 |
| Wicking: 1.5 seconds |
| |_| YES |_| NO |
| 9 |
| Finish: Fade, Shrink and Wrinkle Resistant, machine wash and dry |
| |_| YES |_| NO |
| 10 |
| Crocking: 3 Wet 4 Dry |
| |_| YES |_| NO |
| 11 |
| Packing: Boxes – Precut |
| |_| YES |_| NO |
| 12 |
| Quality: Only first quality will be accepted. |
| |_| YES |_| NO |
| 13 |
| Samples. A sample of one shirt each size small — 7X short sleeve and one shirt each of Navy and Red long sleeve, must have samples of small — 7X of the proposed product must be submitted to Plant Manager, Wanda Gerald at Columbus Sewing Plant, 1201 Prison Camp Road, Whiteville, NC 28472. Phone: 910207-9247. |
|_| YES |_| NO
| 14 |
| Delivery: Prior to delivery, an appointment must be made with Enterprises Staff. Call 910-207-9247 for delivery appointment. Failure to pre-arrange delivery, improper packaging and incomplete packing slip information will result in rejection of shipment. NO RELEASES AT THIS TIME. Upon notification, amount requested will be delivered to Columbus Sewing, within 30 days for domestic orders and 30 days for import order upon notification of purchase order. Domestic is preferred. Vendor is required to acknowledge receipt notification of release within 24 hours. |
| |_| YES |_| NO |
| 15 |
| Overages: Overages or over shipments will not be accepted. Quantities delivered that exceed total purchase order amount will be considered overages. |
| |_| YES |_| NO |
Name and Location of Fabric Manufacturer: ______________________________________________.
Name and Location of Finisher: _________________________________________________________.
North Carolina Solicitation Addendum Version Date: 11/2021 Page | 1
North Carolina Solicitation Addendum Version Date: 11/2021 Page | 1 image1.png