Uninterruptible Power Supply Systems Maintenance and Repair

Clackamas County, Oregon, has issued Request for Quotes (RFQ) #2022-77 for Uninterruptible Power Supply (UPS) Systems Maintenance and Repair services, seeking a contractor to provide comprehensive maintenance and emergency support for twenty UPS systems located across fourteen separate county sites. The procurement targets routine preventive maintenance with two maintenance visits per year for eighteen UPS units at thirteen locations, with a contract effective through June 30, 2027. Key deliverables include cleaning, inspections, testing, routine repairs, and emergency services for these critical power infrastructure components. The county will evaluate quotes based on multiple factors including company experience, staff qualifications, pricing, references, and response time. The quote submission deadline was August 23, 2022, at 2:00 PM PST, with pricing to be structured on a time and materials basis, requiring detailed itemization of all potential charges including routine maintenance, after-hours rates, and trip fees.

The RFQ documents do not explicitly indicate any specific set-aside designations or restrictions on responding organizations. The solicitation appears open to all qualified vendors, with Scalar Services, LLC ultimately being awarded the contract. While specific budget ranges are not disclosed, the contract will be structured on a time and materials pricing model, suggesting flexibility in potential contract value. The RFQ notes that some UPS systems at certain locations were scheduled for replacement in September 2022, which might impact future maintenance requirements. Insurance and contractual requirements will be governed by the sample contract referenced in the RFQ documents, with successful contractors needing to meet specific professional and operational standards. The scope encompasses emergency support and preventive maintenance across multiple county facilities, indicating a comprehensive approach to maintaining critical power infrastructure.