uniforms/floor mats/ towels/mop laundry service

The North Dakota Mill & Elevator Association is seeking a comprehensive laundry and uniform service contract through an Invitation for Bid (IFB 003-2025) for weekly uniform, floor mat, towel, and mop laundry services. The procurement covers a wide range of textile and cleaning services, including 1,200 tan polyester/cotton shirts and pants, 180 blue cotton shirts and grey cotton pants, 17 short white lab coats, various towels, multiple floor mats of different sizes, and weekly mop washing. Bidders must provide unit pricing for each item and demonstrate capability through three references from organizations using similar services within the past two years. The contract period is set from January 1, 2026, to December 31, 2027, with potential extensions up to 38 months and eight possible 12-month renewals. Submissions are required electronically through the State Procurement Online (SPO Online) system, with a firm bid response deadline of September 5, 2025. Pricing must remain fixed for the initial two-year period, with potential future adjustments subject to manufacturer price change notices. The state will also consider fuel surcharges if fuel prices increase by 15% from the solicitation opening date.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Bidders are required to demonstrate the ability to provide a dedicated service provider and sales representative, indicating a preference for vendors with established local service capabilities. While no specific budget range is detailed, the comprehensive nature of the uniform and laundry service suggests a substantial contract value given the volume of items and two-year contract period. The procurement process emphasizes vendor reliability, service consistency, and competitive pricing. Vendors must be prepared to handle a complex logistics operation involving multiple uniform types, floor mats, towels, and weekly mop laundering services. The state reserves significant flexibility in the contract, including the right to extend the agreement and adjust terms through multiple renewal options, which provides potential long-term stability for the selected vendor.