Uniform Rental and Dry Cleaning Service for the EOC

Hudson Valley Community College (HVCC) is seeking a qualified vendor to provide uniform rental and dry-cleaning services for the Capital District Educational Opportunity Center (CDEOC) in Troy, New York. The procurement is a sealed bid opportunity (Bid No. 4020) for comprehensive uniform and laundry services covering seven specific program areas: Certified Nursing Assistant, Cosmetology, Culinary, Natural Hair, Phlebotomy, and Welding. The contract will run from October 1st, 2025 to July 1st, 2026, requiring the vendor to supply standardized uniforms, shoes, and dry-cleaning services for program participants with sizes ranging from XS-3XL. Bidders must submit proposals electronically through the Bonfire website by October 6, 2025, at 2:00 PM DST, with mandatory requirements including a completed Bid Form, Non-Collusive Bidding Certification, and proof of insurance. Evaluation criteria include the ability to meet detailed uniform specifications, proximity to the EOC (within 30 miles), and compliance with comprehensive insurance and legal requirements.

The procurement does not specify explicit set-aside designations for disadvantaged enterprises, but it does emphasize equal opportunity and affirmative action requirements. Vendors must use a voucher system allowing students to obtain required uniforms, with CDEOC invoicing on a Net30 payment basis. The college reserves the right to investigate and disqualify bidders based on their ability to fulfill contract obligations, with specific restrictions including no subcontracting without written consent. While no specific budget range is explicitly stated, the scope involves supplying uniforms for multiple programs and weekly dry-cleaning of approximately 200-225 pounds of welding equipment. The contract includes specific service exclusions during college closure periods (November 26-29, 2025; December 24-January 1, 2026; and April 3-7, 2026), and requires the successful vendor to complete a Service and Supply Agreement. Insurance requirements are comprehensive, with coverage including $1,000,000 per occurrence, $5,000,000 umbrella liability, and additional insured status for Hudson Valley Community College, State University of New York, and Rensselaer County.