5-SPECS.docx

SPECIFICATIONS FOR BID 4020

UNIFORMS AND DRY CLEANING FOR THE EOC

SECTION A – STATEMENT OF PUPROSE

Hudson Valley Community College (HVCC) is seeking an experienced and qualified Vendor to provide uniforms and dry-cleaning services for the Educational Opportunity Center located at 431 River Street, Troy NY 12180.

SECTION B – INTRODUCTION

Founded in 1953, Hudson Valley Community College is the largest community college in upstate New York and offers degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM); and also administers the Educational Opportunity Center for academic and career training at no cost to those who qualify. One of 30 community colleges in the SUNY system, Hudson Valley enrolls more than 19,000 students in credit and non-credit courses and is a recognized leader in distance learning and workforce development. The college has more than 90,000 alumni.

Hudson Valley Community College is a 110-acre community college located in Troy, New York. The facilities consist of 24 buildings with an approximate square footage of 1,600,000. The college’s main campus at 80 Vandenburgh Avenue in Troy is the location where the crematorium is located.

SECTION C – PROJECT SCOPE

UNIFORMS

The Capital District Educational Opportunity Center (CDEOC), a division of Hudson Valley Community College, is seeking a standardized uniform and shoe provider for students enrolled in the following programs: Certified Nursing Assistant (C.N.A.), Cosmetology, Culinary, Natural Hair, and Phlebotomy. The vendor selected MUST ALLOW VOUCHERS to be submitted to the vendor by the student when they arrive to obtain required uniforms and shoes as would be outlined upon enrollment. These vouchers would then be used as supporting documentation as the vendor would then, on a regular schedule, send invoices to the CDEOC either by mail or by electronic delivery, who will remit payment on a Net30 basis.

Below are the programs that would need to be supported by the chosen vendor. The sizes are between XS-3XL. Please be aware that these colors are specifically required for each program.

DRY CLEANING SERVICE

Dry cleaning services are needed for approximately 200-225 lbs. of welding jackets and gloves. Dry cleaning should be done on a weekly basis through July 1st, 2026. Photos of the welding gear are provided below.

SECTION D- CONTRACTOR RESPONSIBILITIES

Services should not be provided during weeks when the college is closed. The college will be closed from November 26-29th, 2025, December 24-January 1st 2026, and April 3-April 7th 2026.

The vendor must have an office located within 30 miles of the Educational Opportunity Center.

SECTION E - TERMS & CONDITIONS

HVCC may make such an investigation as it deems necessary to determine the responsibility of any bidder or to determine the ability of any bidder to perform the work. The College reserves the right to disqualify any prospective bidder or reject any bid if evidence required by the College from the bidder is not submitted or if the evidence submitted or investigation of any such bidder fails to satisfy the College that any budder is responsible, able, or qualified to carry out the obligations of the contract or to complete the work as contemplated therein.

The successful vendor must complete and sign the Service and Supply Agreement located in the purchasing website.

Vendor Agrees to have read and complied with all terms and conditions of the specification and bid legal terms Awarded contractors may not enter into any subcontracts without prior written consent from Hudson Valley Community College.

SECTION F - TERM OF CONTRACT

The contract shall be in effect from October 1st 2025 to July 1st, 2026.

All pricing should be submitted on the provided bid form.

SECTION G – SUBMISSION INFORMATION

Vendors must submit bids using our online application system, Euna Solutions (Bonfire), located at: https://hvcc.bonfirehub.com no later than the Submission Deadline. Requests for extensions will not be granted; late applications will not be accepted. Vendors are strongly encouraged to submit at least a few days prior to the deadline given the potential for high website traffic on the due date. HVCC cannot guarantee availability of Online Application System technical assistance on the deadline date. For assistance in using Bonfire, please email support@gobonfire.com or call 1-800-354-8010. If email confirmation is not received within two business days, please contact the Purchasing office:

Bids can also be mailed or hand delivered must be sealed and have the Bid name and number on the envelope:

Tabitha D’Attilio Director of Procurement Address: Hudson Valley Community College Administration Building, Room 240 80 Vandenburgh Ave Troy, NY 12180

SECTION K – CONTACTS

Margaret McGivern Coordinator of Budget and Administrative Services m.mcgivern@hvcc.edu image1.png image2.png image3.jpeg image4.jpeg image5.jpeg