Uniform order - Rebid

The Illinois Secretary of State (ILSOS) is soliciting competitive bids for a term contract to supply uniforms for its trades and custodial employees through a Request for Quote (RFQ 26PS014053). The procurement encompasses an initial bulk order of approximately 1,590 shirts in multiple styles—including blended poly/cotton button-ups, polos, 100% cotton button-ups, t-shirts, dry wick button-ups, and smocks—available in sizes ranging from small to 7XL, followed by ongoing monthly replacement and new employee orders throughout the contract period. All uniforms must be manufactured in America and feature silk-screen printing of the State Seal and Illinois Secretary of State logo on the left breast or right side of pocketed shirts, with all printing completed in a union print shop. The initial order must be delivered within four weeks of placement, while subsequent monthly orders require delivery within 2-4 weeks, with all shipping costs included and delivery on an FOB Destination basis to the Springfield location. Vendors must submit firm fixed pricing per shirt type with silk-screening setup charges included in the unit price rather than as separate line items, and the awarded contractor will be selected based on the lowest responsive and responsible bid by total cost. The contract term extends from execution through June 30, 2029, with options to renew for up to two additional years at negotiated pricing. The submission deadline is March 24, 2026, with inquiries directed to Katie Speck at kspeck@ilsos.gov, and all bidders must monitor the Illinois Bulletin for addenda and question responses.

The solicitation does not specify set-aside designations or restrictions limiting bidder eligibility to particular enterprise classifications or disadvantaged business categories. No incumbent vendor or current contractor is identified in the procurement documentation. Vendors must meet standard insurance requirements, including $1,000,000 per occurrence general commercial liability coverage and worker's compensation insurance, and must comply with prevailing wage requirements applicable to union print shop operations and all applicable Illinois certifications and compliance standards. The awarded vendor is required to establish and maintain an online store accessible to ILSOS employees for monthly reordering and must accommodate exchanges for sizing or color errors. The solicitation does not disclose a specific budget or award value range; however, pricing will be evaluated on a total-cost basis across the initial bulk order and the term of the contract through June 30, 2029.