Uniform order - Rebid 2

The Illinois Secretary of State (ILSOS) is issuing a Request for Quote (RFQ 26PS014053) for a term contract to supply uniforms for approximately 318 trades and custodial employees. The initial order comprises 1,590 shirts in multiple styles—including blended poly/cotton button-up shirts, polos, 100% cotton button-up shirts, t-shirts, dry wick shirts, and smocks—available in nine colors (dark grey, tan, white, light blue, navy, maroon, grey, black, and high visibility orange) and all size ranges from small to 7XL, with each employee receiving five shirts in long or short sleeve options. All uniforms must include silk-screen printing of the State Seal and Illinois Secretary of State logo on the left breast or right side of pocketed shirts, with printing required to be completed in a union print shop. Following the initial bulk order, the awarded vendor must provide an online store for monthly replacement and new employee uniform orders. The initial order delivery is required within four weeks of contract execution, while subsequent monthly orders must be delivered within two to four weeks. Pricing must be submitted by line item for each shirt type and size category with unit costs and estimated quantities, with shipping and silk-screen setup charges included in unit pricing rather than listed separately. The contract term extends from execution through June 30, 2029, with options for renewal up to two years total, exercisable as one renewal or individual one-year renewals. The RFQ was posted on April 21, 2026, with a submission deadline of April 28, 2026. Award will be made to the responsive and responsible bidder submitting the lowest price, and the vendor must provide sample shirts across all size runs for employee fitting and digital samples of all materials and colors before production begins.

The contract is subject to prevailing wage requirements, as printing services fall within prevailing wage categories, and the vendor must comply with all applicable federal, state, and local laws, including Illinois Procurement Code certifications and Illinois Information Technology Accessibility Act Standards. The vendor must maintain comprehensive insurance coverage including General Commercial Liability of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Worker's Compensation as required by law. The contract permits exchanges for any errors in sizing or colors, and invoicing occurs at contract completion unless tied to specific milestones or deliverables. No specific set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, or current contractor information has been identified in the available documentation. The RFQ does not provide an explicit budget range or award value; however, the contract scope and pricing structure suggest this is a significant procurement spanning approximately 1,590 initial uniforms plus ongoing monthly orders over a multi-year period. Interested vendors should submit all bids directly to the Illinois Secretary of State by the April 28, 2026 deadline.