Underground Utility Services

The Town of Smithfield, Virginia, located in Greensville County, is soliciting proposals for Underground Utility Services through a Request for Proposals (RFP) issued on May 6, 2024. The procurement seeks qualified contractors to provide comprehensive labor and equipment for scheduled and emergency repairs and replacements of sanitary sewer, water system, and storm drainage infrastructure. Services will include work at depths ranging from 2 to 25 feet, with a critical requirement that contractors must respond to emergencies within one hour of notification to assess and develop an action plan. Proposals are due by May 13, 2024, at 4:00 p.m. and must be submitted electronically as a PDF file not exceeding 150 MB. The evaluation criteria will focus on the firm's experience, qualifications, ability to meet time requirements, past performance, and cost of services. The contract term is three years with an option to renew for an additional two years, and the Town reserves the right to award the contract to the most highly qualified firm based on the evaluation committee's assessment.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the RFP documents. The procurement does not indicate any incumbent vendors or specific requirements for existing infrastructure integration. While the RFP provides detailed requirements for crew labor rates, equipment hourly rates, and pricing for various utility repair scenarios, no specific budget range or total contract value was disclosed. Contractors are required to submit firm, fixed-fee pricing that is FOB destination with freight included. The Town will conduct a comprehensive review of proposals and may potentially interview selected firms before negotiating with two or more offerors. Interested contractors must submit all pricing and rate information, including hourly rates for crew labor, equipment, and specific repair scenarios such as storm water repairs and drainage inlet replacements.