Addendum 2 - RFP - Underground Utility Services.pdf

TOWN OF SMITHFIELD

“The Ham Capital of the World”

REQUEST FOR PROPOSALS

ADDENDUM # 2

RFP #24-004

May 6. 2024 Town of Smithfield

310 Institute St Smithfield, VA 23430 https://www.smithfieldva.gov/

Underground Utility Services

Sealed Proposals, subject to the conditions and instructions contained herein, will be received until the time and date shown below (local prevailing time), for furnishing the items or services described in the proposal.

Scope of Work: The Town of Smithfield is seeking proposals from qualified Contractors to provide Underground Utility Services as described in this RFP.

Proposal Due: May 13th, 2024 @ 4:00 p.m.

**AN ELECTRONIC RESPONSE IS REQUIRED**

Town Official, Lesley King, is the sole contact official for the Town of Smithfield with respect to this RFP. All questions and/or comments should be directed to her at this email address: lking@smithfieldva.gov. The respondents to this RFP shall not contact, either directly or indirectly, any other employee or agent of the Town regarding this RFP. Any such unauthorized contact may disqualify the bidder from the procurement.

Company Name:

Address:

City / State / Zip:

Telephone: FAX No.:

E-mail:

Print Name: Title:

Signature: Date:

https://www.smithfieldva.gov/

SOLICITATION DOCUMENTS

Request for Proposals (RFP) documents, including any addenda, are available via the Town’s website:

https://www.smithfieldva.gov/ or on the Commonwealth’s bid board (eVA) http://eva.virginia.gov/.

Email is the preferred method for asking question and will get a faster response, but other written forms are acceptable.

Proposals should be sent as a .pdf attachment to lking@smithfieldva.gov and copied to mstallings@smithfieldva.gov. The electronic submittal shall be 150 MB, or less, saved as a .pdf document and should conserve disk space to allow easy transfers of data.

QUESTIONS

Questions pertaining to this RFP should be directed to Lesley King, at lking@smithfieldva.gov no later than May 7th, 2024 @ 5 p.m. All questions must be submitted in writing; telephone inquiries will not be considered.

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN

ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THE PROJECT

MANAGER AS SOON AS POSSIBLE.

We do not have means to keep a plan-holders list, or the names of firms that have downloaded copies of the RFP from various websites. Please check the Town’s website prior to submitting your proposal to ensure that a complete up-to-date package has been received.

In compliance with this Request for Proposals, and subject to all the conditions thereof, the undersigned offers, if the offer is accepted within one hundred and twenty (120) calendar days from the date of the receipt of proposals, to furnish any or all of the items and/or services upon which prices are quoted, at the price set, to be delivered at the time and place specified herein. The undersigned certifies he has read, understands, and agrees to all terms, conditions, and requirements of this Request for Proposals, and is authorized to contract on behalf of firm.

http://eva.virginia.gov/ mailto:lking@smithfieldva.gov mailto:mstallings@smithfieldva.gov mailto:lking@smithfieldva.gov

Addendum # 2 Underground Utility Services

The following questions and answers are made part of this Request for Proposals and are published herein to improve understanding of the scope of the services to be provided.

Question: Can you clarify this requirement? By “respond”, does that mean notifying that we have received notice of the emergency and are in the process of mobilizing? Or does it mean to have an actual crew on site within 1 hour of notification to begin performing work?

Answer: Contractor shall be on scene within one hour to assess the emergency and determine a plan of action.