UL lafayette science museum cleaning (renewable contract) due 07/22 2:00PM; opens 07/23 10:00AM; no pre-bid meeting - clarification of square footage

The University of Louisiana at Lafayette is seeking a renewable contract for professional cleaning services for the UL Lafayette Science Museum through an Invitation to Bid (ITB) with Solicitation File No. 26009. The procurement involves comprehensive cleaning services for a two-story, approximately 35,000-square-foot facility with exhibit spaces, classrooms, an auditorium, and support areas. Cleaning services will be performed twice weekly: a full museum cleaning on Mondays when the museum is closed and a Friday afternoon bathroom cleaning. Bidders must demonstrate prior experience cleaning museums, with specific emphasis on carefully handling and cleaning display artifacts without causing damage. The initial contract term is up to twelve months, with potential extensions for four additional twelve-month periods. Key submission requirements include providing a certificate of insurance, submitting three commercial references in the Lafayette metropolitan area, and conducting background checks for cleaning personnel. Bid submissions are due on Tuesday, July 22, 2025, at 2:00 PM CST, with a public bid opening scheduled for Wednesday, July 23, 2025, at 10:00 AM CST via Zoom.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The university will provide cleaning supplies, paper products, hand soap, and trash bags, while the successful bidder must supply all cleaning equipment. Payment terms are established at Net 60, and the university reserves the right to award the contract on an individual item or total package basis. As a tax-exempt entity, the university is seeking competitive pricing for ongoing cleaning services. While no incumbent vendor is mentioned, the bid emphasizes the importance of careful artifact handling and professional cleaning techniques specific to museum environments. The solicitation does not specify a precise budget range or award value, suggesting that pricing will be competitively determined through the bidding process. Interested vendors must demonstrate technical capability, professional experience in museum cleaning, and compliance with all specified requirements to be considered for the contract.