UIFB Brand Name or Equal HunterLab MINISCAN EZ AND COLORFLEX L2

The Virginia Department of Transportation (VDOT) is requesting bids on one new HunterLab MiniScan EZ 4500L portable spectrophotometer and one new HunterLab ColorFlex L2 spectrophotometer/colorimeter under UIFB #161084, with bids due August 3, 2026 at 11:00 a.m. EDT. The procurement is set-aside for award priority to DSBSD-certified micro businesses or small businesses, including women-owned and minority-owned businesses, provided their bids are deemed fair and reasonable.

Both instruments must measure color in sign sheeting and pavement marking materials with full compatibility to VDOT's existing equipment to maintain data continuity. The MiniScan must feature 45/0 directional geometry and a pulsed xenon lamp; the ColorFlex L2 must include a 7-inch touchscreen display and sealed optics. Bidders offering "brand name or equal" products must submit complete manufacturer specification sheets. All bids must identify whether plastic materials contain recycled content and, if so, specify the percentage or amount for each material type.

Bid prices must be firm and include all shipping and installation charges. Equipment shall include a one-year warranty covering defects in material and workmanship, with the contractor responsible for preventive maintenance, testing, inspection, and calibration during the warranty period. Delivery is required within 60 calendar days after receipt of order to VDOT's Materials Division in Sandston, Virginia, with contract period extending through 60 days after issuance of the Purchase Order.

Vendor transaction fees of 1 percent apply (capped at $500 for DSBSD-certified small businesses or $1,500 for other businesses) per purchase order. Questions are due July 30, 2026 at 5:00 p.m. EDT. Award will be made to the lowest responsive and responsible bidder. All bids must be submitted electronically through the eVA platform; faxed, emailed, mailed, or hand-delivered bids will not be accepted. Attachment A addresses subcontractor approval; Attachment B requires identification of manufacturer and shipping point by bid line; Attachment C governs recycled-content disclosure.