UIFB 26-JYF-227 Classroom AV Equipment

The Jamestown-Yorktown Foundation, an agency of the Commonwealth of Virginia, seeks replacement audio-visual equipment for a public classroom space at the American Revolution Museum at Yorktown (ARMY) through Unsealed Invitation for Bids (UIFB) 26-JYF-227. This procurement requires the furnishing and delivery of comprehensive classroom AV equipment specified in Attachment A, which includes three Panasonic PT-RQ7LBU projectors with corresponding lenses, two Draper Access V projection screens (184-inch and 161-inch configurations), three 86-inch Planar touch screens, QSC Q-sys audio/video processing equipment including two Core 24f units and multiple NV-series components, ten 100-foot active fiber HDMI cables, 2,000 feet of bulk Cat6 and Cat6a shielded cabling with connectors, five QSC TSC-70-G3 touch screen controllers, and three Chief ceiling and wall mounts. The procurement also includes optional professional installation services estimated at 40 hours for recessing ceiling screens and installing large-format touchscreen monitors. All equipment must be delivered to 200 Water Street, Yorktown, Virginia 23690, no later than May 11, 2026, via liftgate truck on an FOB Destination basis, with the contractor responsible for all freight charges and risk of loss. The contract will be awarded to the lowest responsive and responsible bidder based on total bid price, with bids due April 23, 2026, at 2:00 PM ET. The contractor must provide a minimum three-year manufacturer's warranty on all equipment and replace defective or damaged equipment at no additional cost to the agency. The agency intends to issue purchase orders under the resulting contract for scheduled symposiums in late May 2026 and programming related to the 250th commemoration of the United States.

This solicitation is designated as a Small Business Priority Set-Aside with award priority given to DSBSD-certified micro businesses or small businesses as of the bid due date. All vendors must provide a Certificate of Insurance before arriving on site, listing General Liability of at least $1,000,000, Auto Liability of at least $1,000,000, and Workers Compensation of at least $500,000. Vendor transaction fees apply at 1 percent of the order amount, capped at $500 per order for DSBSD-certified small businesses and $1,500 per order for non-certified businesses. Payment will be made using Bank of America Visa if the contractor accepts this form of payment, with invoices processed in accordance with the Commonwealth of Virginia Prompt Payment Act. No incumbent vendors or current contractors are identified in the solicitation documents. Shipping, delivery, and all labor, tools, materials, and incidentals must be included in quoted prices, with award announcement to be publicly posted on eVA for a minimum of 10 days. No specific budget or award value range is disclosed in the solicitation documents.