UGA Veterinary Teaching Hospital AI Medical Scribe Software
Closed State & local contract opportunity Posted
- Solicitation number
- 51800-eRFP-000001506-2026
- State
- Georgia
- Responses due
Opportunity facts
- Jurisdiction
- NIGP code
- Point of contact
-
- Ryan Dekle deeks90@uga.edu (706) 542-7113
Opportunity details come from ssl.doas.state.ga.us. Updated .
About this opportunity
The University of Georgia's College of Veterinary Medicine is seeking an AI-powered medical scribe software system through an electronic Request for Proposals (eRFP) issued under the State Purchasing Act. This procurement is specifically for the UGA Veterinary Teaching Hospital, with the primary objective of enhancing medical recordkeeping efficiency and streamlining administrative documentation tasks. The selected software must demonstrate advanced capabilities in accurately understanding and transcribing veterinary medical terminology, with a focus on customization and implementation specific to the College of Veterinary Medicine's requirements. The procurement will result in a single contract award to the highest-scoring responsive and responsible supplier, structured as a one-year Agency Contract with potential for up to four annual renewals. The solicitation was posted on September 19, 2025, with proposals due by October 10, 2025, and will be evaluated based on the comprehensive bid specifications outlined in the official document.
While no specific set-aside designations or enterprise restrictions were explicitly mentioned in the provided documentation, the procurement appears to be open to qualified technology vendors specializing in AI-powered medical documentation systems. The contract will be implemented within Clarke County, Georgia, specifically serving the University of Georgia's Veterinary Teaching Hospital. No information was provided about incumbent vendors or existing technological infrastructure that might require integration. The document does not specify a precise budget range or award value for the AI medical scribe software system. Interested vendors will need to carefully review the full bid specifications to understand the precise technical requirements, evaluation criteria, and potential contract value. Potential respondents should pay close attention to the system's required capabilities in medical terminology transcription, customization potential, and administrative documentation efficiency.
Opportunity text
Purpose of Procurement Pursuant to the State Purchasing Act (Official Code of Georgia Annotated 50-5-50 et seq.), this electronic Request for Proposals (eRFP) is being issued to establish a contract with a qualified supplier who will provide a AI-powered medical scribe software system to the College of Veterinary Medicine Teaching Hospital at the University of Georgia as further described in this eRFP. The system will be used to enhance efficiency in medical recordkeeping and streamline administrative and documentation tasks. The selected system must be capable of accurately understanding and transcribing medical terminology, among other key functionalities. The goal of this solicitation is therefore to procure a system that can be customized and implemented for the UGA-CVM to accomplish the goals and objectives outlined in our Bid Specifications document. The University's preferred award structure is a one-year Agency Contract with up to four annual renewals thereafter. This will be a single contract award to the highest scoring responsive and responsible supplier with whom the University can come to agreement on terms and conditions.
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