UGA State Botanical Garden and Coastal Botanical Garden Light Show Ticketing Software
Awarded State & local contract opportunity Posted
- Solicitation number
- 51800-eRFP-000000743-2023
- State
- Georgia
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC code
- Point of contact
-
- Jared Peden jpeden@uga.edu (706) 542-7072
Opportunity details come from ssl.doas.state.ga.us. Updated .
About this opportunity
The Board of Regents of the University System of Georgia on behalf of the University of Georgia is soliciting proposals for a ticketing software system for holiday light exhibits at the State Botanical Garden in Athens and the Coastal Georgia Botanical Gardens in Savannah, with proposals due July 14, 2023 and shortlisted vendor demonstrations scheduled July 26–28.
The scope centers on ticketing software capable of selling tickets, scanning tickets and add-ons, and providing entry management for events handling 25,000 to 50,000 annual guests. The system must support an intuitive customer and end-user interface and deliver detailed event reporting and metrics. The contract covers the Winter WonderLights exhibit in Athens and the December Nights and Holiday Lights exhibit in Savannah during the contract period. The RFP permits potential expansion to additional events at both locations based on performance as judged solely by staff at each botanical garden, though award does not guarantee system exclusivity at either location for ticketing purposes outside these referenced holiday events.
Shortlisted vendors — those within the competitive range of the highest-scoring submission — will be invited to demonstrate their systems over a digital platform such as Teams or Zoom on July 26, 27, or 28. No estimated contract value, contract term, incumbent contractor, or formal evaluation criteria are specified in the solicitation description. No set-asides or preferences are noted.
Opportunity text
Purpose of Procurement Pursuant to the State Purchasing Act (Official Code of Georgia Annotated 50-5-50 et seq.), this electronic Request for Proposals (eRFP) is being issued to establish a contract with a qualified supplier who will provide a ticketing solution to the Board of Regents of the University System of Georgia By and On Behalf of the University of Georgia (the State Entity) as further described in this eRFP. The State Botanical Garden of Georgia, located in Athens, GA and the Coastal Georgia Botanical Gardens, located in Savannah, GA, are requesting proposals for a ticketing system for their holiday light exhibits, Winter WonderLights at the State Botanical Garden in Athens, GA and December Nights and Holiday Lights at the Coastal Georgia Botanical Gardens in Savannah, GA. The primary function of this software will be the ability to sell tickets, scan tickets and add-ons, and provide a solution for ticket scanning/entry to the event. These events handle between 25,000 and 50,000 guests annually and the system must provide an easy-to-use experience for both the customer and the end-user. The system must also provide detailed event reporting and metrics. There is the possibility for expansion of the selected system to additional events at both locations, dependent on performance of the system as judged solely by the staff at the State Botanical Garden of Georgia and the Coastal Georgia Botanical Gardens. Award of this RFP does not guarantee exclusivity of a singular system for ticketing purposes at either location outside of the above referenced holiday light events during the contract period. Submissions will be evaluated and those deemed to be within the competitive range of the highest scoring submission will be shortlisted for demonstrations, to occur 1-2 weeks after submissions and evaluations. Dates for demonstrations (which will occur over a digital platform such as Teams, Zoom, etc.) shall be as follows: July 26, 27, 28
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