UGA Sponsored Project Administration Pre-Award Solution

The University of Georgia, located in Clarke County, is issuing an electronic Request for Proposals to procure a Software-as-a-Service (SaaS), cloud-based research administration software solution for its Sponsored Project Administration department. The procurement seeks a qualified supplier to provide a comprehensive pre-award research administration platform that will manage the entire pre-award lifecycle, including proposal development, budget creation, validation, routing, submission, compliance management, and contract and subagreement creation and negotiation tracking. Key objectives include enabling UGA to grow its research portfolio, ensure compliance with evolving regulations, minimize errors, and improve communication and collaboration across the university community. The successful solution must streamline processes and automate data entry tasks to allow staff to focus on high-value management and oversight activities. Required deliverables include implementation of a customized solution tailored to UGA's needs, importation of historical data, and comprehensive staff training. The evaluation will be based on the Total Combined Score, with selection awarded to the responsive and responsible supplier achieving the highest score with whom the State Entity can reach agreement on contract terms. The proposal due date is November 7, 2025, with the opportunity posted on October 1, 2025.

The procurement documentation does not specify set-aside designations, restrictions on respondent types, disadvantaged enterprise requirements, or incumbent vendors currently providing these services. No information regarding existing infrastructure, current technology platforms requiring integration, or specific budget allocations is provided in the available procurement materials. Interested vendors should review the complete eRFP documentation for any additional eligibility criteria, technical requirements, integration specifications, or budgetary parameters that may be outlined in the detailed solicitation documents.