UDOT Region 3 Electric Gate Sales, Install, Repair & Maintenance

The Utah Department of Transportation (UDOT) Region 3 has issued Invitation for Bid (IFB) UDOT260229CN for electric gate sales, installation, repair, and maintenance services. This five-year contract solicitation seeks a single lowest responsive and responsible bidder to provide comprehensive services for electrical and solar-powered moving gates serving UDOT facilities across Region Three counties, including Utah, Juab, Wasatch, Duchesne, Uintah, and Daggett. The contractor must demonstrate experience with government agencies and provide complete gate installations in three size categories (25, 30, and 35 feet) across three gate types: steel cantilever gates, decorative iron lift gates, and aluminum cantilever gates. Required capabilities include installation and maintenance of gates with numeric/alpha keypad entry systems, remote transmitters (ten per opener), photo eyes for safety compliance, and solar-powered gates with appropriately sized solar panels. The contractor must provide manufacturer's warranties on all products and services, maintain bonding up to $100,000, secure workers' compensation insurance and commercial general liability insurance with minimum coverage of $1,000,000 per occurrence and $2,000,000 general aggregate, and submit an Executive Summary detailing government agency work experience with their bid. Award determination will be based on a lump sum calculation of the two most frequently used items as highlighted in the itemized price list. The bid submission deadline is April 27, 2026, with the posting date of April 15, 2026.

The solicitation documents do not indicate specific set-aside designations or restrictions limiting responses to particular business classifications or disadvantaged enterprise categories. No incumbent vendors or current contractors are identified in the available solicitation materials. The contract pricing is guaranteed for one year, with subsequent price adjustment requests requiring at least 30 days' notice and documented justification demonstrating mathematical correlation between current and proposed pricing. Bidders must submit itemized pricing for gate installations at specified sizes, hourly rates for service technician repair work, mobilization costs, and parts pricing, with additional information requested regarding parts discount percentages off current retail pricing. All parts must be readily available from the contractor, and the contractor must correct any deficiencies identified within 30 days of work completion at no additional cost to UDOT. No minimum purchase volume is guaranteed under this contract, though estimated quantities are provided for bidding purposes only. While specific award values or budget ranges are not disclosed in the solicitation documents, the contract scope encompasses sales, installation, repair, and maintenance services across a five-county region over a five-year term.