UDOT IFB- Deicer Testing - IN LIEU OF

The Utah Department of Transportation (UDOT) issued an Invitation for Bid (IFB #DOT260177MP) on March 4, 2026, with a deadline of March 20, 2026, to procure deicer testing services on a requirements contract basis with no guaranteed minimum volume. The selected contractor will provide comprehensive chemical and physical testing of deicer products, including analysis of active ingredient concentration, weight per gallon, corrosion control inhibitor presence, pH levels, corrosion rates, settleable solids, phosphorus, heavy metals (arsenic, barium, cadmium, chromium, copper, lead, selenium, zinc, and mercury), nitrogen compounds, biological and chemical oxygen demand, frictional analysis, and chloride content. The contractor must hold ISO 17025 Certification and demonstrate working knowledge of deicer matrices subject to UDOT approval. Upon receipt of samples and test requests, the contractor must provide a completion timetable with a maximum allowable timeframe of ten days, with results submitted to UDOT Central Maintenance upon completion. Bidders must submit pricing based on a standardized format consisting of 23 distinct test procedures with assigned weighting factors ranging from 1 to 1.5, with pricing guaranteed for the initial one-year period and subsequent price adjustments requiring at least 30 days' notice and supporting documentation. The contract term is five years with no renewal options, and award will be made to the responsive and responsible bidder with the lowest total weighted cost.

The solicitation does not specify any set-aside designations or restrictions limiting bidder eligibility based on disadvantaged enterprise status or organizational type. Bidders must complete mandatory compliance certifications including debarment or suspension status, conflict of interest disclosures, tax lien affidavits, and responsiveness confirmations. All bidders are required to submit a completed Vendor Information Form (FI 170) and a W-9 form to establish payment processing capability within Utah's state accounting system. Bidders may claim business confidentiality protections for sensitive information in accordance with Utah Code Annotated Sections 63G-2-305 and 63G-2-309, though pricing and cost proposals cannot be designated as confidential. No incumbent vendor information, existing infrastructure integration requirements, or award value range has been disclosed in the solicitation documents. Bids must be submitted electronically through UDOT's online bidding system by the specified closing date and time, with late submissions deemed ineligible for consideration.