UCS Bid Advertisement - Student Planners

Utica Community Schools (UCS) has initiated a procurement process for Student Planners through Bid No. B-2509-25, seeking vendors to supply educational planning materials for students. The bid documents will be available starting March 18, 2025, exclusively through the district's online Bonfire purchasing portal, with electronic submissions required no later than 9:30 a.m. on April 2, 2025. Bidders must electronically submit two critical notarized documents: a disclosure statement revealing any familial relationships between the vendor's ownership/key employees and school district board members or superintendent, and an Affidavit of Compliance with the Iran Economic Sanctions Act. The procurement process will include a public bid unsealing via video conference following the submission deadline. The School District maintains discretionary authority to accept or reject any proposals, with the ability to waive irregularities and potentially award the contract to a bidder who is not the lowest financial proposer. Interested vendors are required to register on the Bonfire portal to access complete bid documentation and can seek technical support by contacting Support@GoBonfire.com.

The bid documentation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. No incumbent vendors or current contractors are mentioned in the available materials. The procurement appears to be open to qualified vendors capable of providing student planners and meeting the specified documentation requirements. While specific budget ranges or award values are not disclosed in the current documentation, the bid process suggests a competitive solicitation for student planning materials. Vendors must demonstrate compliance with administrative requirements, including proper notarization of disclosure documents and adherence to economic sanctions regulations. The procurement appears designed to secure a vendor capable of supplying student planners that meet the district's educational planning needs, with the school district reserving significant discretion in vendor selection and contract award.