TXRC RFQ Solicitation Packet for Contracted Veterinarian Technicians #476-25-002

The Texas Racing Commission (TXRC) is issuing a Request for Qualifications (RFQ) for contracted Veterinary Technicians to provide essential services at licensed horse racetracks including Gillespie County Fair, Retama Race Park, Lone Star Park, and Sam Houston Race Park. The primary scope of work involves monitoring morning workouts, conducting live racing inspections, performing equine health assessments, and assisting with test barn activities under the supervision of the Chief Veterinarian. Minimum qualifications require candidates to be licensed Veterinary Technicians in Texas with at least one year of equine or racetrack experience, with four years of qualifying experience potentially substituting for licensing. The evaluation criteria is comprehensive, comprising 25% for horse racing experience, 25% for equine practice experience, 10% for other veterinary practice experience, and 40% for skills demonstrated in a face-to-face interview with the Chief Veterinarian. The solicitation is open from January 15, 2025, with responses due by August 31, 2025, at 12:00 pm, and the initial contract term runs through August 31, 2025, with potential for four one-year renewal periods.

The procurement does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Contractors will be compensated at rates of $50 per hour for two or more consecutive days worked and $35 per hour for single days, with no travel expenses covered. The contract has a maximum value of $75,000 per fiscal year unless specifically approved by the Executive Director. Successful candidates must maintain valid Veterinary Technician licensure throughout the contract term, complete mandatory cybersecurity training if accessing state computer systems, and comply with the Texas Racing Act and Texas Rules of Racing. Payment will be processed bi-monthly based on submitted timesheets, with up to 30 days processing time. Additional requirements include maintaining $1 million in liability insurance, using E-Verify for employee eligibility verification, and adhering to strict conflict of interest policies regarding interactions with racing licensees. The TXRC intends to make awards to one or more qualified vendors who meet the stringent evaluation criteria and demonstrate competence in equine veterinary services.