Two Year Kodak Scanner Lease and Service Contract

The State of Maine Division of Purchases is soliciting bids for a two-year Kodak Scanner lease and service contract, with bids due January 25, 2012.

The scope centers on leasing and maintaining Kodak i4600 high-speed document scanners designed for high-volume document processing. The equipment must deliver automatic document feeding, image quality enhancement, and software platform integration per the technical specification baseline. Bidders must propose service delivery, maintenance, and support capabilities sufficient to operate and sustain the equipment throughout the two-year term.

Awards will be made to the lowest responsible bidder based on best value to the state, with evaluation considering quality, conformity with specifications, delivery dates, and ultimate cost. Tie bids will be resolved by the Director of Purchases with preference given to in-state bidders or those offering commodities produced or manufactured in Maine.

Bidders must submit separate unit prices for each line item using prescribed forms or electronic mediums in the quantities specified, with all transportation, freight, and related expenses included in pricing unless otherwise specified. Electronic submission is required; bids received after the closing date and time will not be considered. Bidders should specify payment terms and cash discounts; discounts under 20 days will not be considered in contract award due to standard accounting procedures. The State of Maine is exempt from Federal taxes and Maine state sales and use taxes; bidders should quote accordingly. The Division reserves the right to reject any or all bids, waive formalities and technicalities, increase or decrease quantities by up to 10 percent, and require samples at no charge.