Two-Way Radio and Radio Systems Sales and Service

The State of Michigan Department of Technology, Management and Budget is soliciting proposals for Two-Way Radio and Radio Systems Sales and Service through Request for Proposal No. 200000002445, available to MiDeal members including local units of government, school districts, universities, community colleges, and nonprofit hospitals. The procurement seeks a comprehensive vendor or vendors to provide P25 and non-P25 two-way radios, pagers, dispatch consoles, software, accessories, and professional services including engineering, installation, maintenance, repair, and training. Proposals must include firm, fixed pricing reflecting discount percentages off manufacturer list prices across multiple product categories, with current product catalogs containing exact manufacturer list prices required for submission. The RFP evaluation criteria allocate 10 points for General Requirements, 50 points for Services, 20 points for Pricing, 10 points for Delivery, Shipping and Packaging, and 10 points for Vendor Questions Worksheet, with proposals receiving 80 or more technical points eligible for pricing evaluation and award consideration. Key deadlines include a pre-proposal meeting on October 12, 2020, at 1:00 p.m. Eastern Time, a question deadline of October 15, 2020, and a proposal submission deadline of October 23, 2020, at 3:00 p.m. Eastern Time, with an anticipated contract begin date of February 1, 2021. Qualifying vendors must provide official manufacturer documentation substantiating claims of being manufacturer representatives, authorized resellers, dealers, or distributors, and must maintain comprehensive insurance coverage including $1,000,000 commercial general liability, $5,000,000 umbrella coverage, $1,000,000 automobile liability, and $3,000,000 professional liability insurance.

The contract has no identified set-aside designations for disadvantaged enterprises, and Motorola products are excluded as they are already covered under State of Michigan Master Agreement #190000001544. Products proposed for use with the Michigan Public Services Communication System (MPSCS) must comply with approved equipment specifications outlined in Schedule A, Attachment 1, though bidders may propose non-MPSCS P-25 compliant systems and non-P-25 equipment not appearing on the approved list. The State of Michigan is tax-exempt and encourages quick payment terms, with an administrative fee of 1 percent applicable to all payments including transactions with MiDeal members, and quarterly reporting required. The estimated aggregate contract value for the initial five-year term is approximately $1,600,000 based on historical usage patterns, with the contract term running from February 1, 2021, through January 30, 2026, and renewable for up to three additional one-year periods at the State's sole discretion. Pricing must remain firm and fixed for the entire contract length, with contractors agreeing to provide pricing that reflects the best rates available anywhere in Michigan, and partial responses targeting specific product categories are permitted to allow flexibility in vendor submissions.