TV/DVD Combo & TV Carts - request for quote

The Colorado Department of Corrections issued a Documented Quote solicitation (CAAA 2016001470) through Garfield County for the procurement of TV/DVD combo units and television carts for two correctional facilities: San Carlos Correctional Facility in Pueblo and Denver Women's Correctional Facility in Denver. The specific deliverables include 40-inch LED TV/DVD combo units (RCA LED40G45RQD model preferred), 26-inch A/V carts with electrical capability (Luxor WT26E-B model preferred), and safety belts for TV carts (VTI HSB-10 model preferred), with San Carlos requiring 10 units of each item and Denver Women's Correctional Facility requiring 2 units of each item. All goods must be delivered to the respective facilities by June 30, 2016. Prospective vendors must submit quotes by May 18, 2016, at 2:00 PM Mountain Time via fax or email to Stephanie Diggs at the Colorado Department of Corrections. Evaluation criteria include cost, projected delivery dates, quality and security considerations, lifecycle costs such as energy usage and maintenance, bidder qualifications and experience, Service Disabled Veteran Owned Small Business (SDVOSB) certification status in Colorado, past performance, and proposed operator training. The CDOC indicated a general preference to award the solicitation to a single bidder whose response is most advantageous to the State, though the award may be divided among multiple bidders if necessary.

Bidders must be registered on the Colorado Vendor Self Service (VSS) website at www.colorado.gov/vss to respond to this solicitation. While no specific set-aside designations are mandated, the evaluation criteria include consideration of Service Disabled Veteran Owned Small Business (SDVOSB) certification status in Colorado, which may provide a competitive advantage for certified entities. Bidders may submit competitive equal products if the specified brands are not available, provided adequate product information is included to demonstrate equivalency. The solicitation does not reference any incumbent vendors, existing contracts, or specialized technology integration requirements. Payment terms are assumed to be Net-45 days after receipt of goods and invoice, unless otherwise specified, with terms of less than 45 days and discounts encouraged. No specific budget range or award value is disclosed in the solicitation documents; pricing information on the attached spreadsheet was listed as $0.00, indicating this is a template awaiting vendor quotes.