Turn Key Laundry Operations Campus Living & Housing Mandatory Pre-Bid Site Visit on July 31, 2025 at 10:00am

Grambling State University has issued an Invitation to Bid (ITB) numbered 50018-260007 for a comprehensive turn-key laundry operations contract for campus living and housing facilities. The procurement seeks a contractor to provide, install, and maintain laundry equipment across sixteen residential buildings, encompassing a total of 107 washers and 112 dryers. The successful vendor must deliver a complete laundry program with machines operating free of charge for students, including new or refurbished commercial-grade equipment, a web-based monitoring system for machine availability, and comprehensive maintenance services. Key performance requirements include maintaining a 98% machine success rate, responding to service calls within 24 hours, and providing weekly on-site technical support. The bid is due on August 7, 2025, by 2:00 PM CST, with a Zoom bid opening scheduled for 2:15 PM CST. The initial contract term will span thirty-six months, from approximately September 1, 2025, to June 30, 2028, with potential for two additional twelve-month extensions, not to exceed a total of sixty months.

The procurement includes specific provisions for small entrepreneurships, specifically incorporating Louisiana's Hudson Initiative and Veteran Initiative, which may provide preferential considerations for qualifying businesses. Pricing will be structured on a per-machine, per-month basis, with the university retaining the right to add or remove equipment as needed. The contractor must provide a comprehensive safety program and maintain appropriate insurance coverage. While no specific budget range is detailed, the extensive equipment requirements and multi-year contract suggest a significant financial opportunity. The university will require the selected vendor to comply with various state and federal regulations, demonstrating a commitment to comprehensive and responsible contracting practices. Potential bidders must be prepared to integrate their laundry management technology with existing campus infrastructure and provide robust technical support throughout the contract period.