Turf Seed, Soil Amendments, and Fertilizer: Supplies, Application, and Knowledge-Based Services.

The Town of Belmont, Massachusetts Department of Public Works is seeking an on-call supplier for a comprehensive turf management contract covering seed, soil amendments, fertilizers, and related services through an Invitation for Bid (IFB). The procurement targets a three-year contract from September 1, 2025, through June 30, 2028, with potential renewal for two additional years. The contract encompasses 36 line items including various seed mixtures, organic and synthetic fertilizers, soil amendments, herbicides, and application services. Vendor qualifications require a primary representative with a minimum of 5 years of experience in athletic turf products and municipal work. Additional required services include soil testing, performance quality assessments, monthly site visits, and educational opportunities. A mandatory pre-bid meeting is scheduled for August 27, 2025, at 1:30 pm, with final bids due on September 3, 2025, at 1:30 pm. The town will award the contract to the lowest responsive and responsible bidder, subject to Select Board approval, with specific equipment requirements including PTO-driven broadcast spreaders and self-contained boom sprayers.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged business enterprises. The contract requires the winning vendor to maintain general liability insurance with coverage of $1,000,000 per occurrence and $2,000,000 aggregate for bodily injury and property damage. While specific budget ranges are not detailed, the bid includes estimated quantities for various products, such as up to 285 50-lb bags of organic poultry layer compost fertilizer in the first year. Payment terms stipulate compensation within 30 days of invoice submission, with potential prompt payment discounts. The contract is subject to annual appropriation and funding availability, and the Town of Belmont reserves the right to reject any or all bids and waive minor informalities. The procurement is specific to Middlesex County and will be administered by the Town of Belmont's Department of Public Works, with the Select Board providing final contract approval.