TSLAC SHC Line Stop and Cut-Off Valve Project

The Texas State Library and Archives Commission (TSLAC) is seeking a qualified contractor to perform a line stop and cut-off valve installation project at the Sam Houston Regional Library & Research Center located in Liberty, Texas. The procurement involves installing one or more line stops on existing water pipes and a permanent cut-off valve on the water line, with specific requirements for working with PVC and Cast/Ductile Iron pipes. The project is a turnkey effort requiring comprehensive services including excavation, site preparation, restoration, and coordination with local utility departments. Evaluation criteria will assess vendor experience (35%), equipment and staff capabilities (25%), project timelines (35%), and warranty terms (5%). Key solicitation dates include mandatory site visits on August 12 and 14, 2025, vendor questions due by August 15, 2025, and proposal responses due on August 28, 2025, at 2:00 PM CT. Qualified contractors must have at least two years of experience in line stop services and demonstrate technical proficiency in municipal water infrastructure projects.

The procurement is not subject to Historically Underutilized Business (HUB) requirements since the project is expected to be under $100,000. Bidders must provide comprehensive insurance coverage and comply with state procurement regulations. The initial contract term will run through August 31, 2026, with potential extensions up to twelve months. Vendors will be compensated through a cost worksheet allowing pricing for labor, permits, excavation, equipment, parts, and materials, with full payment issued upon satisfactory project completion. The solicitation will be awarded based on best value, considering the vendor's technical capabilities, experience, and proposed approach. While no incumbent vendors are specifically identified, the project involves working with an existing 6-inch diameter city fire hydrant line carrying potable water under standard municipal water distribution conditions. Potential bidders should note that the project requires careful consideration of site space limitations and alignment with standard municipal water infrastructure practices.