TSLAC Mailer Bags and Envelopes

The Texas State Library and Archives Commission (TSLAC) is seeking vendors to provide reusable mailing bags and envelopes for its Talking Book Program through Request for Proposal (RFP) #306-25-0277. The procurement covers specific quantities of vinyl-coated, expandable bags and envelopes with specialized features including water resistance, wear resistance, moisture-proof inner liners, zippered tops, and clear windows for mailing cards. Required quantities include 100 bags sized 11"x14"x3", 25 bags sized 16"x22"x6", 75 bags sized 14"x18"x4", and 200 envelopes in 8"x12" and 11"x14" sizes. The evaluation criteria will weight product quality, durability, and design at 40%, delivery schedule at 30%, and pricing analysis at 30%, with a final evaluation process involving sample review at 50% and best and final offer at 50%. Vendor questions are due by February 11, 2025, with responses posted by February 12, 2025, and proposals are due February 25, 2025, at 2:00 PM CT. The initial contract term runs through August 31, 2025, with three optional one-year renewal periods, and delivery will be made to 4400 Shoal Creek Blvd, Austin, TX within 60 calendar days of award.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. TSLAC intends to make a single award but reserves the right to make multiple awards. Vendors must provide samples upon request within 5 business days and include all shipping, handling, and delivery fees in their pricing. Early payment discounts are permitted but will not be factored into the evaluation. While no incumbent vendor is mentioned, the procurement appears to be for a new or replacement contract for specialized mailing materials for the Talking Book Program. The RFP does not specify a precise budget range, but vendors should be prepared to provide competitive pricing for the specified quantities of mailing bags and envelopes. The contract award is expected in March 2025, with the potential for subsequent one-year renewals based on performance and agency needs.