Truck Toppers and Bed Slides

The State of Colorado Department of Personnel and Administration, Division of Central Services, Fleet Management program is soliciting competitive bids for the purchase and installation of truck toppers and bed slides through Documented Quote DQ1-AADA-2016-1682. The procurement encompasses fifteen truck toppers across multiple product lines: nine Astro CR 1800 toppers to fit 2016 Ford F150 (4 units), 2016 Chevrolet Colorado (3 units), and 2016 Ford F350 (2 units); three Astro CR 1800 toppers with vented windoors for one 2016 Ford F150 and two 2016 Chevrolet Silverado 2500 trucks; one A.R.E. Deluxe Commercial Unit (DCU) with bed slide for one 2016 Ford F150 CNG truck; and two A.R.E. DCU units with bed slides and running boards for two 2015 Ford F350 trucks, along with Cargo Glide 1500 HD 70% bed slides and Luverne Grip Step running boards and bed steps. Vendors must provide comprehensive pricing that includes equipment purchase, installation, vehicle pickup and delivery at two metro Denver locations, weather stripping, and specified warranties ranging from three to five years parts and labor. The critical deadlines include July 8, 2016 at 3:00 p.m. MST for prospective bidder written inquiries, July 11, 2016 for published responses, July 15, 2016 at 3:00 p.m. MST for bid submission, and estimated contract award on July 18, 2016, with installation completion required by December 30, 2016. Qualified bidders must submit three commercial references demonstrating similar experience, proof of Colorado business registration, compliance with federal E-Verify requirements or the Colorado Department of Labor and Employment Program, appropriate insurance coverage including Commercial General Liability, Garage Keepers, Automobile Liability, and Workers Compensation, a completed W-9 form, and a Vendor Disclosure Statement regarding any services performed outside the United States or Colorado.

The procurement establishes a Service-Disabled Veteran Owned Small Business (SDVOSB) goal of 3%, with certified SDVOSBs receiving a 5% bid preference. Pricing must remain firm through February 17, 2017, and all bids must be quoted F.O.B. Destination with a minimum of Net 45 payment terms. The contract term extends from the Purchase Order effective date through June 30, 2017, with vehicle pickup and delivery coordinated with the awarded vendor. No specific award value or budget range is disclosed in the solicitation documents; however, the scope encompasses equipment, installation services, and transportation for fifteen truck toppers and associated bed slides and accessories across multiple vehicle types. All vendors must comply with standard State of Colorado purchase order terms and conditions, including mandatory insurance requirements with the state named as an additional insured, workers' compensation and unemployment insurance maintenance, and indemnification provisions. Prospective bidders proposing approved equal equipment must submit manufacturer specifications by the inquiry deadline for state review and approval prior to bid submission.