Truck Soap and Window Washer Fluid - DOT

The Rhode Island Department of Transportation (RIDOT) has issued a Request for Quotation (RFQ23001829) seeking vendors to supply truck soap/degreaser and windshield washer fluids for a three-year Approved Price Agreement (APA). The solicitation specifically requests 1,600 gallons of truck soap/degreaser and 900 gallons of windshield washer fluid per year, to be delivered into 120-gallon polyethylene tanks across three fiscal years (FY23-24, FY24-25, and FY25-26). The procurement is open to all qualified vendors who can meet the specified product requirements and submit detailed product specifications. The solicitation opened on August 31, 2022, with a vendor question period from August 31 to September 21, 2022, and responses were due by September 28, 2022, at 11:30 AM EDT. The initial contract term will run from October 1, 2022, through December 31, 2025, with options to renew for up to two additional 12-month periods based on vendor performance and funding availability. Vendors must register in the Ocean State Procures system and provide electronic submissions, with delivery terms specified as Free On Board Destination.

The RFQ includes a mandatory 10% Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) participation requirement, with vendors required to submit an MBE Utilization Plan to the Office of Diversity, Equity and Opportunity for review and approval. Vendors must maintain specific insurance coverage, including $1 million in general liability insurance per occurrence, workers compensation coverage, and $1 million in automobile liability insurance. While the total estimated contract value is not explicitly stated, the procurement covers approximately 4,800 gallons of truck soap/degreaser and 2,700 gallons of windshield washer fluid over the three-year contract period. No incumbent vendors are mentioned in the solicitation documents. All vendors must comply with state affirmative action policies and provide various certifications and disclosures. The contract will be awarded to responsive and responsible vendors who can provide the best overall value to the state, with pricing to be evaluated on a per-gallon basis for each product type.