Truck scale maintenance & repair services

The County of Orange, OC Waste & Recycling, is soliciting competitive bids for truck scale maintenance and repair services through Invitation for Bid (IFB #IFB-299-2971803-AA). This is a fully electronic solicitation requiring bids submitted exclusively through the County's online eProcurement Portal by April 3, 2026, at 3:00 p.m., with all questions and requests for interpretation due by Friday, March 20, 2026, before 3:00 p.m. The scope of work encompasses preventative maintenance, testing, inspection, warranty services, scheduled maintenance, and emergency repair services for fourteen truck scales consisting of ten Emery Winslow scales and four Fairbanks scales located at three landfill facilities (Frank R. Bowerman Landfill in Irvine, Prima Deshecha Landfill in San Juan Capistrano, and Olinda Alpha Landfill in Brea) and four Hazardous Household Waste Collection Centers in Anaheim, Huntington Beach, Irvine, and San Juan Capistrano. The Emery Winslow scales require quarterly maintenance, while the Fairbanks scales require annual maintenance; contractors must respond to emergency calls within 4 hours and arrive on-site within 12 hours. Required qualifications include authorization to perform Emery Winslow repair services, a valid California State Contractor's License, DUNS and UEI numbers, certificates of insurance with additional insured endorsements, and submission of a signed W-9 form within seven days of contract award notification. Bidders must submit firm, fixed pricing with hourly labor rates for journeyman technicians, tech assistants, and laborers; daily rates; overtime rates for extended weekdays, Saturdays, Sundays, and holidays; travel time; specialized field work; and percentage markups for parts, materials, and public transportation. The contract term begins June 25, 2026, for an initial one-year period with four optional one-year renewals subject to Board of Supervisors approval, with no price increases permitted during the first year.

The County of Orange Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) preference policies apply to this solicitation, offering a 5 percent deduction in the original bid price for certified OCLSB or DVBE bidders during evaluation, with a maximum preference deduction of $100,000; dual-certified OCLSB and DVBE businesses receive an 8 percent preference. No incumbent vendors or current contractors are identified in the solicitation materials. The contractor must maintain sufficient inventory of parts for timely repairs and provide an Injury and Illness Prevention Program compliant with California regulations. Insurance requirements include Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 combined single limit), Workers' Compensation (statutory), and Employers Liability ($1,000,000 per accident). Additionally, the contractor must provide both a Performance Bond and a Labor and Material Payment Bond, each equal to or exceeding the estimated contract value as approved by the County's CEO/Risk Management office. The total contract amount is listed as "TBD" (to be determined), as compensation is structured as a usage-based contract with billing based on actual hourly labor rates, travel time, parts, and materials utilized.