Truck Mounted Auger Drill Unit

The Michigan Department of Transportation (MDOT), Office of Operations Administrative Services, Fleet Division, issued Request for Proposal No. 180000003036 for the procurement of one truck-mounted auger drill unit as a one-time purchase. The solicitation was issued on July 12, 2018, with a proposal submission deadline of July 26, 2018, at 3:00 p.m. EST, and a contract anticipated begin date of August 17, 2018. The procured equipment consists of a CME-75 truck-mounted auger drill unit to be installed on an existing 2007 International chassis (Unit #04-2025) for use in construction, scheduled maintenance, and emergency response on roads, bridges, and facilities. The deliverables include the fully assembled and equipped drill unit built in accordance with U.S. Government American National Standards (ANSI) and Federal and Michigan OSHA/MIOSHA standards, two sets of operating and maintenance/service manuals, at least eight hours of operator and mechanic training for 6-8 MDOT employees, and a three-year warranty covering all components. Detailed specifications require a minimum 6-cylinder turbocharged 6.7-liter diesel engine rated at 133 horsepower with EPA Tier 3 certification, a hydraulic system with minimum pump capacity of 23.5 GPM at 2,000 PSI, a mast capable of reaching a minimum of 29 feet in vertical position with 90-degree hydraulic fold-over capability, a mud pump with 0 to 78 gallons per minute adjustable output, and a hydraulic hammer with 140-pound drive weight. Delivery is required within 120 days after receipt of order to MDOT's Lansing facility, with the contractor required to contact Scott Poyer 48 hours prior to delivery and host a pre-delivery equipment inspection at the vendor's facility. The RFP evaluation is based on technical criteria weighted at 100 points: Schedule A Statement of Work (20 points), training requirements (25 points), vendor general experience with verifiable contacts (25 points), state experience (5 points), and equipment specification completion (30 points), with only proposals scoring 80 or more points having pricing evaluated for award consideration. Questions regarding the solicitation had a deadline of July 17, 2018, at 3:00 p.m. EST, with answers posted on July 18, 2018, at 5:00 p.m. EST, and Amendment 1 was issued on July 25, 2018, with revised specifications.

The RFP mandates that bidders must be a certified authorized distributor or manufacturer as a mandatory minimum requirement, with no specific set-aside designations or disadvantaged enterprise restrictions noted in the solicitation documents. Bidders must submit proposals electronically through the Michigan SIGMA VSS system in modifiable native formats, with pricing submitted separately from other proposal documents on an F.O.B. Destination basis with transportation charges prepaid. Proposals are irrevocable and binding for 180 calendar days from submission, and all associated costs including shipping, handling, training fees, and setup charges must be incorporated into the bid. The contractor must comply with comprehensive insurance requirements including Commercial General Liability ($1,000,000 minimum per occurrence), Umbrella or Excess Liability ($5,000,000), Automobile Liability ($1,000,000 per occurrence), Workers' Compensation, Employers Liability, and Property Insurance covering State-owned equipment. No specific award value or budget range is disclosed in the solicitation; however, the State reserves the right to conduct facility inspections, request oral presentations, perform reference checks, and request price concessions during evaluation. Liquidated damages of 2/10th of 1 percent per day, up to 30 days, apply for late or improper delivery, and contracts exceeding $500,000 require State Administrative Board approval, indicating the anticipated contract value may exceed this threshold. The State does not commit to awarding a contract even if all RFP requirements are met, and award will be made to the responsive and responsible bidder offering the lowest bid meeting the minimum point threshold and best combination of evaluation factors.